Project Change Request (PCR) is a formal document used to request changes to an existing project. It is the process of requesting, recording, assessing, approving, and implementing changes to a project. PCs are used to ensure that changes to a project are managed in a consistent and controlled manner. They are also used to help ensure that any changes made to a project are tracked and recorded for future reference. Types of PCs include: 1. Scope Change Request: Used to request a change to the scope of a project. 2. Time Change Request: Used to request a change to the timeline of a project. 3. Resource Change Request: Used to request a change to the resources allocated to a project. 4. Cost Change Request: Used to request a change to the cost of a project. 5. Risk Change Request: Used to request a change to the risk associated with a project. 6. Quality Change Request: Used to request a change to the quality of a project.
Project Change Request
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How to fill out Project Change Request?
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FAQ
If your organization uses a standard template, you may have to write down your name, the date of your request, a description of the proposed change, and your rationale for the change. You may also need to summarize how the change is likely to impact the project if it's approved.
Examples for typical change requests are: Modifying the project processes. Modifying project plans and (usually extending) deadlines. Modifying project management methods that aim at reducing project costs or increasing or reducing the project scope.
In general, there are two types of change requests: those that are inside the scope and those that are outside the scope of the project. Change requests that are inside the scope involve small corrections to an existing requirement. They usually have minimal impact on the budget or the rest of the team.
Key steps of a change request process Understand what is scope change.Determine the impact of incorporating the change.Seek approval or disapproval of the change request.Communicate and implement the approved change request.
How do you write a change request document? Summary of the change: a brief description of the proposed change. Details of the change: a detailed explanation of the proposed change and the reasons for the request. Impact of the change: the potential benefits that could result from implementing the proposed change.
The request should outline why the change is required and what benefits the change will bring about, for example, better customer service, an improvement to a product etc. Before any work is done to take the change forward, it should be determined whether it sits inside or outside the scope of the project.
In most cases, making changes to the project will require requesting more resources and time. Reasons to make change request include internal and external events, project errors, miscalculations, improvements, and the implementation of corrective and preventive measures.
Here are the four change request types: Major change.Standard change.Minor change.Emergency change.Requestor and request number.Request description.Reason for the change.Requested changes.