Privacy Notice - Your Privacy Rights

Effective Date: January 1, 2018

Last Updated: December 31, 2022


About This Privacy Notice

This Privacy Notice describes the information and collection practices on the websites, mobile applications, products, and services (collectively “Services”) that link to this Privacy Notice. These Services are provided by the provider companies listed on https://www.uslegalforms.com/contracting-entities/ . It does not apply to our use of employee or job applicant information.

We may process your personal information under an agreement with a third party and act as a data processor. For example, if a business customer uploads a contract for signature we will process the information under instructions from the customer. In those cases, the terms of that agreement may also govern how your information is used. If you believe a third party has asked us to process your personal information on their behalf, please contact them first.

NOTICE OF COLLECTION

Collection of Personal Information

The type of personal information we collect depends on your relationship with us and the Services you use. California law requires us to tell you if we share information for cross-contextual behavioral advertising. Described below by category is the information we may collect. We also indicate if we share it for cross-contextual behavioral advertising. To learn how to modify your cross-contextual advertising preferences, view our  Notice of Right to Opt-out of Sale/Sharing:

We do not use or disclose sensitive personal information, as defined by California law, for inferring characteristics or for purposes other than those permitted by law.

Use of Personal Information

We use information for the following reasons:

We use information for other purposes as permitted by law or as we may disclose to you.

EU Lawful Basis for Processing Your Personal Information. If UK or European data protection law applies and where we act as a data controller, our lawful basis for collecting and using the personal information described here will depend on the type of personal information and the specific context in which we collect or use it. In those cases, we either use information (i) where we have your consent to do so, (ii) where we need the personal information to provide you with Services or to perform a contract with you, or (iii) where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. We may have a legal obligation to collect or retain personal information or may need the personal information to protect your vital interests or those of another person. For example, when we:

More information

We do not use or disclose sensitive personal information, as defined by California law, for inferring characteristics or for purposes other than those permitted by law. Review our  retention practices below. For more information about our privacy practices, read the rest of this Privacy Notice below.

How We Collect Information

Information we collect directly from you. We collect information if you create an account or contact us. We also collect information when you start, sign, edit, fill in, or review an electronic document. We collect information when you participate in surveys or sign up for communications and when you engage with us on social media or community forums. This could be done in person, online, or by phone.

Information we collect automatically and passively. We collect information about users over time and across different websites and applications. We also work with third parties that collect personal information this way. We use several common tracking tools to collect information. Tracking tools include browser cookies and web beacons. To learn more about cookies, visit FTC’s Online Tracking  here . We may work with others to gather information on our platforms and elsewhere. We may do this on our websites and in emails we send to you. We collect information about users over time when you use our websites. For choices you may have on what information we automatically collect, please see  Your Choices below.

Information we collect from others. Business partners may provide information about you to us. This includes marketers, partners, and researchers. If you register for our Services on another website, the website may provide your personal information to us. Other customers may give us your personal information. For example, a customer might send you a document to fill out and sign. When they d o, they will give us your email address and name. If a customer wants to add you to an existing account, they will send us information about you. Referral sources will share information about you to send a referral. If you use a third-party profile to set up your account with us, we will receive information associated with that third-party profile.

We Combine Information

We may combine the personal information we receive from other sources with the personal information we collect from you and use it as described here. This includes information received through LinkedIn, Apple Sign-In, Microsoft, Google OneTap, and Facebook. We also combine information we collect from you online with information we receive from you offline. We combine information that we have collected across third-party platforms. We combine information across devices.

Disclosing Information to Others

We disclose personal information as follows:

We may share information for other reasons we may describe to you or as otherwise permitted by law.

Retention of Personal Information

We keep your personal information for as long as necessary or relevant for the purposes for which it is processed. We also keep information as required by law. You can control and delete documents in your account at any time. If the document has been shared with another party, it will remain visible to them until either they delete it or it is deleted by all parties with access to the document.

Your Choices

You have certain choices described here. You can also decide what information you give us. If you do not provide us with certain personal information, you may not be able to use some parts of our Services. For example, if you do not adopt an electronic signature, then you will not be able to sign certain documents electronically. This section describes other choices you have:

Children and Our Services

Our Services are not designed for and are not marketed to children under 18. We do not knowingly collect personal information from children. Users of our services may send forms or notices that gather personal information about minors. Users are responsible for obtaining appropriate consents. If you are a parent or legal guardian and believe we have your child’s information, please contact us through the  Privacy Request Portal. We will delete personal information that we learn is collected from a minor.

Your Privacy Rights

Under certain laws you may have additional rights related to your personal information. Those rights are described in more detail below. To exercise any of these rights, please visit the  Privacy Request Portal.

Notice of Right to Opt-out of Sale/Sharing. California, Nevada, and Virginia law require that we tell you if we sell personal information to a third party for monetary or (in California) other valuable consideration. We do not do this. We also do not sell personal information of minors under the age of 16 for monetary or other valuable consideration. We may share information with third parties in order to provide cross-contextual behavioral advertising. This sharing provides you with more tailored and personalized content and ads. In the Notice at Collection (above), we outlined which categories of information are shared for cross-contextual behavioral advertising. Some browsers also allow you to tell websites not to share your information for cross-contextual behavioral advertising. We will respond to these signals in a frictionless manner. If you configure this setting on your browser, certain features on our site may not work and you will receive less targeted advertising. To learn how to configure this setting, view  here . Additionally, the Self-Regulatory Program for Online Behavioral Advertising provides consumers with the ability to manage certain choices online  here  and provides a tool for managing mobile choices here . Selections are browser and device-specific.

How it works. If you wish to exercise these rights, please contact us via the  Privacy Request Portal. For security purposes and as required by law, if you make a request to exercise the rights referenced above, we will require you to provide certain information for identity verification purposes. If you have an account with us, we may verify you through the login of your account. If you do not have an account with us, we may require you to provide additional information from which we can confirm your identity. Where permitted by law you may authorize an agent to make a request to us on your behalf, and we will verify the identity of your agent or authorized legal representative by either seeking confirmation from you or documents that establish the agent’s authorization to act on your behalf.

Exceptions. In some cases, we may not be able to complete your request because an exception exists under applicable law. For example, we may need to keep some information to provide the Services.

Transfers to the U.S. and Third Countries

Subject to applicable law, we may transfer your personal information outside of your jurisdiction, including for further processing. We have adopted the Standard Contractual Clauses to facilitate the transfer of personal information from the European Economic Area and/or United Kingdom ("EEA") to our company and affiliates, and/or service providers outside of the EEA. Transfers outside the group of our companies are only made to organizations that agree to adhere to the security and privacy standards in our Data Processing Addendum and our Standard Contractual Clauses or use another valid alternative under data protection law. You may view our Data Processing Addendum and Standard Contractual Clauses at https://www.uslegalforms.com/dpa/.

Security Measures

We use reasonable security measures as required by relevant law. The Internet is not 100% secure. We cannot promise that your use of our sites or platforms will be completely safe. We encourage you to use caution when using the Internet. This includes not sharing your passwords.

Third-Party Sites and Links

If you click on a link to a third-party website, you will be taken to sites we do not control. This includes our social media pages. These third-parties’ privacy practices may be different than ours, and our Privacy Notice does not apply to their actions. We are not responsible for these third-party practices and encourage you to read their privacy notices carefully.

Changes to This Privacy Notice

We may make changes or updates to this Privacy Notice. We will notify you of any material changes to this Privacy Notice as required by law. This may include posting changes on our website. Please check our site periodically for updates.

How to Contact Us

For questions or complaints regarding our use of your personal information or this Privacy Notice, please contact us at  privacy@airslate.com or by sending a letter to airSlate Inc., Attention: Data Privacy Officer, 17 Station Street, 3rd Floor, Brookline, Massachusetts 02445.