Condominium Proxy Form
What this document covers
The Condominium Proxy Form is a legal document that allows a condominium owner to appoint an attorney in fact to vote on their behalf at meetings of the condominium association. This form differs from other proxy forms in that it is specifically tailored for condominium governance, ensuring that the owner's interests are represented even when they cannot attend the meeting personally.
Key components of this form
- Identification of the resident and the condominium unit.
- Name of the appointed attorney in fact who is authorized to vote.
- Details about the condominium association meeting and its date.
- Specification of whether the proxy is revocable or irrevocable.
- Signature of the resident/owner and witnesses to validate the document.
When this form is needed
This form should be used when a condominium owner is unable to attend a condominium association meeting and wants to ensure their voting rights are exercised. It provides a way to delegate voting powers to someone else, allowing owners to participate in important decisions about the condominium without being physically present.
Who can use this document
- Condominium owners who cannot attend association meetings.
- Individuals looking to ensure their interests are represented in condominium governance.
- Residents who wish to appoint a trusted individual to vote on their behalf.
Completing this form step by step
- Enter your name and the unit number you own.
- Specify the name of the attorney in fact you are appointing.
- Fill in the date of the condominium association meeting.
- Indicate whether the proxy is revocable or irrevocable for a specified timeframe.
- Sign the form and provide printed names of witnesses, including their addresses.
Is notarization required?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to include the correct date of the condominium association meeting.
- Not specifying the length of time the proxy remains valid.
- Neglecting to have the document signed in front of witnesses.
- Appointing a proxy who is not knowledgeable about the owner's preferences.
Why complete this form online
- Convenient access to legal forms from anywhere, at any time.
- Editable templates that allow users to customize their proxy according to personal needs.
- Reliable forms drafted by licensed attorneys to ensure legal compliance.
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FAQ
A proxy is a document that authorizes an owner to appoint someone else to represent and vote for them. By giving someone proxy, you're saying that they can cast your ballot at an HOA meeting on behalf of you. Owners may decide to vote by proxy because:They'd like to ensure that the meeting reaches quorum.
Management ensures ownership interests are fully represented by encouraging shareholders who are unable to attend annual meetings to vote by proxy. A Proxy Statement is a packet of documents containing information necessary to make informed votes on issues facing the company.
Members of Board of Directors often seek to determine whether they can provide a proxy to someone to appear and vote for them at a meeting of the Board of Directors. The request of a Board member to provide a proxy to someone to serve in his place at a Board meeting raises a number of issues.
A Homeowners' Association Proxy allows someone else to vote for you in the event you can't make a homeowners' meeting. Assigning a proxy helps you maintain your interests and also helps the meeting itself move forward without worry over an absent member.
"A proxy is simply a document by which a unit owner appoints someone else to represent him at a unit owners' meeting and to vote," explains Robert Galvin, a partner at Davis, Malm & D'Agostine PC in Boston who specializes in representing condos and co-ops.
Proxy: A proxy is a person who has been authorized to cast a vote on behalf of a member who is not present at the meeting.Ballot: A ballot is a written form by which a member (or their appointed proxy) casts a vote on whatever issue has been placed before the association members for consideration at a meeting.
If you are an individual shareholder, you or your authorized attorney must sign the proxy form. Your attorney may have to provide proof of your authorization. For shares registered in the name of two or more owners, at least one of the holders must sign to be accepted.
Step 1: Read the guidelines under the corporation's by-laws. Step 2: Write the date. Step 3: Indicate your name, address, and title. Step 4: Indicate the name of the proxy. Step 5: State the purpose of the proxy. Step 6: Sign the proxy letter.
A Proxy Form is a document by which a registered member of a company appoints another person (the proxy) to attend a company meeting and vote on the member's behalf. Every member of a company that is entitled to attend and vote at company meetings can either vote in person or through a proxy.
