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Indiana Employment Employee Personnel File Package

Category:
Employment - Personnel Files
State:
Indiana
Control #:
IN-P029-PKG
Format:
Word; 
Rich Text
Instant download
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Description

This package contains essential personnel forms to help your company ensure accurate record keeping of all personnel issues. The forms included help to protect the employer against costly mistakes and ensure compliance with important federal laws.


The documents in this package include the following:


1. Employee 90 Day Review Report

2. Employment Form

3. Direct Deposit Authorization Agreement

4. Employment Agreement

5. Absence Report

6. Payroll Deduction Authorization

7. Accident Injury Report

8. Expense Report

9. Employee Monthly Time Report

10. Wage Withholding Authorization

11. Vacation Request

12. Confidentiality Statement

13. Handbook Acknowledgement Form

14. Workers' Compensation Acknowledgement Form

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FAQ

Your employer can keep computerised or paper records of your name, address, date of birth, sex, education and qualifications, NI number and details of any known disability.

Job application, CV and cover letter. Education and past employment info. Role description. Job offer letter and employment contract. Emergency contact information. Training records. Payroll and benefits information (but not bank details) Performance appraisal forms.

W-4 form (or W-9 for contractors) I-9 Employment Eligibility Verification form. State Tax Withholding form. Direct Deposit form. E-Verify system: This is not a form, but a way to verify employee eligibility in the U.S.

Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents. Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.

As an employee, do I have a right to see my personnel files? The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.

Current and former employees have a right to their personnel records under Labor Code section 1198.5. Under California Labor Code section 1198.5(a) provides that every current and former employee, or their representative, has the right to inspect and receive a copy of their personnel records.

Confidential Files Normally personnel records are kept within a locked file cabinet that only certain people have access to.By setting up such a policy, you will protect the confidentiality of these files, your employee's privacy and also limit the opportunities for false documents to get into the files.

Employee files should be stored in a secure location and be kept strictly confidential. Access should be restricted to those with a legitimate need to know or as required by law. Several categories of records must be maintained according to specific requirements.

Personnel record means a file containing the employment history and actions relevant to individual personnel and volunteer activities within an organization such as application, evaluation, salary data, job description, citations, credentials, etc.

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