Vacation Request Form
About this form
The Vacation Request Form allows employees to formally request time off for vacation. This document is essential for notifying supervisors and maintaining business operation efficiency. Unlike informal requests, this structured form ensures that the request is officially documented and approved by the appropriate authority within the company.
Key components of this form
- Date of the request
- Employee's name and department
- Number of days requested for vacation
- Specific dates of the requested vacation
- Employee's signature for verification
- Supervisor's signature for approval
When this form is needed
This form should be used whenever an employee plans to take vacation time away from work, ensuring that they appropriately communicate their absence to their supervisor. It is advisable to submit this form well in advance of the intended vacation dates to allow for planning and approval.
Who needs this form
This form is intended for:
- Employees requesting vacation time
- Employers or HR personnel managing vacation requests
- Supervisors reviewing and approving time off requests
Completing this form step by step
- Enter the date of the request at the top of the form.
- Fill in your name and department to identify yourself clearly.
- Specify the number of days you are requesting for vacation.
- Indicate the exact dates you plan to be away from the office.
- Sign the form to confirm your request.
- Submit the completed form to your supervisor for approval and signature.
Is notarization required?
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Not providing enough advance notice for vacation requests.
- Failing to include the supervisor's approval before submitting.
- Incomplete or missing signatures on the form.
- Not specifying the exact dates of the intended vacation.
Why use this form online
- Convenient access to fill out the form at any time.
- Easily editable fields allow for quick adjustments before submission.
- Reliable format drafted by licensed attorneys to ensure compliance.
Main things to remember
- The Vacation Request Form is essential for formal vacation requests.
- Important fields include request date, employee details, and vacation specifics.
- Always obtain supervisor approval before taking time off.
- Submit the form well in advance to ensure a smooth approval process.
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FAQ
Ask for permission: Even if you are entitled to a certain number of days off, it's more polite to ask for time off then to tell. Let your manager know that you considered the schedule of your team and find that this is a good time to take a few days off.
Give advance notice. Know your employer's vacation policies. Make sure you're caught up. You're asking for time off, not telling. Don't ask during crunch time. Asking when you're the new kid. Consider getting it in writing. Make sure key players know you'll be away.
Write a short, direct subject line. State your purpose for writing. Include the dates you're requesting. Consider mentioning why you're taking time off. Discuss how you're preparing for time off. Remain available for questions.
Write a clear subject line. Open with a greeting. State your desired vacation days. Provide a reason for the absence. Demonstrate appropriate preparations. Request permission. Close with gratitude. Know the company guidelines.
PTO is a written abbreviation for `please turn over'. You write it at the bottom of a page to indicate that there is more writing on the other side.
Set Expectations Early. Tell Them as Soon as You Know. Allow Room for Discussion Later. Have a Plan to Do the Work. Don't Make It a Pattern. If You're Doing It in Person. If You're Doing It Over Email.
Plan the best time to ask your boss. Timing is everything. Don't ask at a peak time. Provide context for your request. Schedule your time in advance whenever possible. Use it or lose it. Request time off in writing. Don't make plans before you receive permission. Help plan the workflow.
Write a brief, direct subject line. State why you're writing. Include the dates that you're requesting. Mention why you're taking time off (optional). Discuss how you're preparing. Make yourself available for questions.
Time off request email template Hi supervisor's name, I want to request time off this date due to reason. I am happy to discuss this with you more in person if you would like. My team has no significant deadlines or presentations to give on day you're requesting off.
