Direct Deposit Authorization
About this form
The Direct Deposit Authorization form is a document that enables employers to deposit employees' payroll checks directly into their bank accounts, streamlining the payment process. This form is essential for employees who wish to receive their wages electronically rather than through traditional paper checks. Unlike other payroll-related forms, this specific authorization focuses solely on managing how and where an employee's earnings are deposited.
Main sections of this form
- Employee's full legal name.
- Identification number and Social Security number.
- Bank name, branch, and transit/routing number.
- Type of account (checking or savings).
- Authorization section for direct deposit or payroll deduction deposit.
- Space for employee signature and date.
Situations where this form applies
This form should be used when an employee wishes to authorize their employer to deposit their paycheck directly into their bank account. It is particularly useful for those who prefer the convenience of electronic payments, want to ensure their funds are available immediately, or need to set up a payroll deduction to save or allocate a portion of their paycheck to a separate account. Additionally, if an employee wants to cancel a previous direct deposit authorization, this form facilitates that change.
Intended users of this form
- Employees who want to set up direct deposit for their wages.
- Those who need to modify an existing direct deposit arrangement.
- Employees looking to cancel a previous direct deposit authorization.
How to prepare this document
- Enter your full legal name in the designated field.
- Provide your identification number and Social Security number.
- Fill in the name of your bank and its branch location.
- Input your bank's transit/routing number and your account number.
- Select the type of account (checking or savings) for the direct deposit.
- Sign and date your authorization to confirm your request.
Does this form need to be notarized?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
Typical mistakes to avoid
- Neglecting to provide accurate bank routing or account numbers.
- Failing to sign the form before submission.
- Choosing the wrong account type (checking vs. savings).
- Not submitting a voided check when required.
Benefits of completing this form online
- Convenience of filling out the form from anywhere at any time.
- Easy download and printing options for clarity.
- Ability to make necessary edits quickly before final submission.
- Streamlined process facilitates faster payroll processing.
Key takeaways
- The Direct Deposit Authorization form simplifies the payment process for employees.
- Accurate completion is crucial to ensure timely and correct deposits.
- Always check state-specific regulations for any additional requirements.
- Ensure to cancel previous authorizations if changing bank accounts.
Form popularity
FAQ
Payroll authorization forms are one of the documents that employers, specifically the company's human resource and finance department staff members, use for gathering the details of employees who would like to change or update their payroll information.
Employees will provide their bank account information and can choose how they would like their money to be paid. If you choose to offer Direct Deposit to your employees, they can designate a flat-dollar amount, a percentage, or the remainder of their money to be deposited into an unlimited number of bank accounts.
Get a direct deposit form from your employer Ask for a written or online direct deposit form. If that isn't available, ask your bank or credit union for one. We've included a list of forms from top banks, including the Capital One and Bank of America direct deposit forms.
