Sample Letter for Resignation - General
About this form
The Sample Letter for Resignation - General is a customizable document designed to formally notify an employer of an employee's decision to resign. This letter serves as a professional means to communicate the end of employment, ensuring clarity and mutual respect. It is distinct from other resignation letters by providing a general template that can be tailored to individual situations, making it a versatile choice for various resignation circumstances.
Main sections of this form
- Return address: Your name and contact details.
- Recipient address: Employer's name and company information.
- Date of resignation: Date when the letter is issued.
- Subject line: Clearly states the purpose of the letter.
- Closure: Includes a polite sign-off and your name.
When this form is needed
This form is ideal to use when you have decided to resign from your job and want to provide your employer with a formal notice. It is recommended for instances where you wish to maintain professionalism, such as when leaving a position voluntarily, or when a verbal resignation is not sufficient. Utilizing this letter can help ensure that there are no misunderstandings regarding your decision to leave.
Who can use this document
This sample letter is suitable for:
- Employees in general positions planning to resign.
- Workers wanting to keep their departure respectful and professional.
- Individuals transitioning from one job to another, who need a written record of their resignation.
How to complete this form
- Fill in your return address at the top of the letter.
- Provide the date of writing the letter.
- Enter the employer's name and company address.
- Write a clear subject line indicating the resignation.
- Conclude the letter with a respectful closing statement.
- Sign the letter with your name at the end.
Does this document require notarization?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Not including a specific date for the resignation.
- Failing to address the letter to the correct person.
- Using a casual tone instead of a professional one.
- Neglecting to proofread for spelling or grammatical errors.
Benefits of completing this form online
- Convenient access to a customizable template anytime.
- Editable format, allowing you to tailor the letter to your specific situation.
- Reliability, as the sample is drafted by licensed attorneys.
Legal use & context
- This letter formally documents your intent to resign, which can be useful for any future employment references.
- Providing this letter maintains professionalism and a good relationship with your employer.
Quick recap
- This Sample Letter for Resignation provides a professional template for resigning from a job.
- The letter includes essential components: dates, addresses, and a clear statement of resignation.
- Using this letter can help you communicate your intention effectively and maintain professional relationships.
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FAQ
Tell your manager first. Use the business letter format. State the position you are resigning from and the effective date. Explain why you are resigning. Express gratitude. Close with your signature.
Record the time and date. Start with an address line. Include a statement of resignation. List your last day of work. Include a statement of gratitude. List next steps or important information. Close with your signature.
Keep your letter brief. You can explain why you are resigning, but do not go into unnecessary detail. In the first paragraph, state the specific date you will be resigning. Again, try to give a two weeks notice at least.
Dear Your Boss' Name, Please accept this letter as formal notification that I am resigning from my position as position title with Company Name. My last day will be your last dayusually two weeks from the date you give notice.
Letter Date. Include the date when you submit the letter on the top left line above the address. Address. The address should follow a formal business letter template. Addressee. Resignation Declaration. Date of Departure. Reasons for Leaving (Optional) Thank You Section. Signature.
Request an in-person meeting. Outline your reasons for quitting. Give at least two weeks' notice. Offer to facilitate position transition. Express gratitude. Provide constructive feedback. Provide your formal letter of resignation.
