Termination Letter - Substance Abuse
Overview of this form
The Termination Letter for Substance Abuse is a formal document used by employers to terminate an employee due to the use of controlled substances. This letter outlines the reasons for termination and provides the employee with information on disputing the findings if applicable. It is essential for employers to follow legal protocols in such sensitive situations and to differentiate this letter from standard termination notices.
What’s included in this form
- Employee's name and position.
- Date of the termination letter.
- Specific reasons for termination related to substance use.
- Information on contesting the termination.
- Signature line for the employer.
When to use this form
This form should be used when an employer has conclusive evidence of an employee's substance abuse that violates company policies or endangers workplace safety. It is crucial in situations where the employee has been given an opportunity to address the issue but has not taken corrective action.
Who this form is for
- Employers needing to formally terminate an employee for substance abuse.
- Human Resources personnel managing employee conduct and compliance.
- Legal representatives handling employment law matters within a company.
Instructions for completing this form
- Identify the employee's name and job title at the top of the letter.
- Include the date on which the letter is being issued.
- Clearly state the reasons for termination related to substance use.
- Provide information on how the employee can contest the findings.
- Sign the letter with the employer's name and title.
Is notarization required?
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
Typical mistakes to avoid
- Failing to document clear evidence of substance abuse.
- Not following company policies regarding termination procedures.
- Omitting details on how to contest the termination.
- Using vague language in stating the reasons for termination.
Benefits of using this form online
- Easy access to templates that can be customized to fit specific circumstances.
- Quick and convenient download for immediate use.
- Reliability of forms drafted by licensed attorneys.
Form popularity
FAQ
If the employee wants to vent or express unhappiness, you can simply say, "I understand you feel that way, but the decision is final." And, particularly if you didn't make the termination decision, resist any temptation to distance yourself from the situation.
Notify the employee of their termination date. State the reason(s) for termination. Explain their compensation and benefits going forward. Notify them of any company property they must return. Remind them of signed agreements. Include HR contact information.
Under the ADA, an employer can terminate an employee if they are using drugs or alcohol on the job, if substance use impacts performance or productivity or if substance use creates unsafe conditions on the job. It's a different matter if your employer discovers you're going to treatment.
Begin the cancellation letter with the date, the company's name and address, and your account number. State politely but firmly that you want the company to cancel your account, and give them the customary 30-day notice before you expect it to become effective.
Here's our termination letter template: Dear employee_name, I'm sorry to inform you that as of termination_date, you'll be no longer employed with company_name. As discussed, we think this is the best decision, because of insert reason for termination.
Employee name. Company name. Name of the manager overseeing the termination. Date of letter. Date of termination. Reason for termination. List of verbal and written warnings. List of items to be handed in before leaving (company laptop, keys, etc.)
Employee name. Company name. Name of the manager overseeing the termination. Date of letter. Date of termination. Reason for termination. List of verbal and written warnings. List of items to be handed in before leaving (company laptop, keys, etc.)
Keep it simple, straightforward and to the point. State clearly that you are canceling your contract and include a simple reason why. If you owe any money on the account, request a final bill or enclose the payment.
Dear Employee Name, We regret to inform you that as of termination date, your employment with Company name will end. Your employment has been terminated due to all reasons for termination. Despite written warnings issued on date and signed by you on date, you have failed to correct your behavior by date.
