Termination Letter - General
Overview of this form
A termination letter is a formal document used by an employer to notify an employee of their dismissal from the company. This letter clearly outlines the reasons for termination and serves to maintain a record of the employment relationship. Unlike other forms of dismissal notices, this letter is often more structured and comprehensive, providing essential details about the termination process.
Key parts of this document
- Date of the letter
- Name and address of the employee
- Reason for termination
- Effective date of termination
- Details regarding any final pay and benefits
- Employee's right to appeal the decision (if applicable)
When to use this form
This termination letter should be used when a company decides to terminate an employee's employment for reasons such as performance issues, company restructuring, or other valid grounds. Itâs important to deliver this letter in a timely manner to ensure clarity and compliance with employment laws.
Who can use this document
- Employers looking to formally terminate an employee's contract
- Human resources professionals managing employee dismissals
- Managers who need to communicate termination decisions to staff
How to complete this form
- Identify the parties involved, including the employer and employee.
- Specify the date of the letter to document when the notice is given.
- Clearly state the reason for the termination to provide context.
- Indicate the effective date of termination, ensuring compliance with any notice period.
- Include any information regarding final pay and benefits due to the employee.
- Provide details on how the employee can appeal the decision, if applicable.
Does this document require notarization?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to include the date of termination
- Not clearly stating the reason for termination
- Neglecting to provide information about final payments
- Using vague language instead of clear statements
Benefits of completing this form online
- Convenience of downloading and printing at your convenience
- Editability to tailor the letter to specific circumstances
- Reliability ensured by templates drafted by licensed attorneys
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FAQ
Notify the employee of their termination date. State the reason(s) for termination. Explain their compensation and benefits going forward. Notify them of any company property they must return. Remind them of signed agreements. Include HR contact information.
Employee name. Company name. Name of the manager overseeing the termination. Date of letter. Date of termination. Reason for termination. List of verbal and written warnings. List of items to be handed in before leaving (company laptop, keys, etc.)
The words you use to terminate an employee should be simple and to-the-point. Don't waffle. Go somewhere private and then lead with the punch line, says Glickman. She suggests you begin by saying, I have some bad news for you.
1) Names And All Employee Information. 2) Dates. 3) Reason For Termination. 4) Receipt Of Company Property. 5) Severance, Benefits, And Other Compensation Information. 6) Legal Agreements. 7) Details About Their Final Paycheck. 1) Severance To Waive Legal Claims.
Keep it professional. Keep it short and sweet. Provide reasons for leaving (optional). Remain polite. Say thank you to your employer for the role. Offer to help in the transition period. Avoid personal criticism. Finish your resignation letter positively.
Dear ABC, We regret to inform you that your employment with (add company name) shall officially get terminated on (add date). The reason for termination of employment and the details of your severance benefit and compensation are mentioned in the attached document. The decision is final and irrevocable.
