Telephone Reference Check
Understanding this form
The Telephone Reference Check form is designed to facilitate obtaining valuable insights about a job applicant from their previous employer through a phone conversation. This form is crucial for employers aiming to assess a candidateâs suitability for the job role based on direct feedback from past supervisors or colleagues. It differs from traditional reference letters by allowing real-time interaction and clarification of responses during the reference check process.
What’s included in this form
- Introduction: A section where you introduce yourself and state the purpose of your call.
- Response area: A designated space to note the referenceâs answers to your questions.
- Evaluation questions: Specific inquiries regarding the applicant's performance, contributions, and conduct.
- Rehire question: A crucial inquiry into whether the reference would consider rehiring the applicant.
- Thank you note: A closing section to express gratitude for the reference's time and answers.
Common use cases
This form is used when an employer needs to gather information about the work history and character of a job applicant through telephone conversations. It is applicable in hiring situations where verifying the candidate's qualifications, work ethic, and fit for the company culture is necessary. Use this form after the applicant has consented to the reference check and when the employer is ready to finalize hiring decisions.
Who this form is for
- Employers: Those who are conducting reference checks for potential new hires.
- Human Resources Professionals: Individuals responsible for the recruitment process.
- Hiring Managers: Those making final decisions about candidates based on references.
- Recruiters: Professionals who place candidates in job positions and require verification of applicant credentials.
How to prepare this document
- Contact the applicant's most recent employer and introduce yourself.
- Ask if the reference has a few minutes to answer questions regarding the applicant.
- Follow the reference check questions, recording the responses on the form.
- If needed, use the back of the form to note any additional information.
- Thank the reference for their time and insights once the conversation concludes.
Does this document require notarization?
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to obtain consent from the applicant before contacting references.
- Not preparing specific questions related to the role being filled.
- Neglecting to document responses accurately during the call.
- Forgetting to follow up on unclear answers or to ask for examples.
Benefits of using this form online
- Convenience: Easily download and print forms for immediate use.
- Editability: Customize the form to suit your specific needs for each candidate.
- Reliability: Ensure that you are using a form developed with legal insight from licensed professionals.
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FAQ
Many people ask what it means if an employer does a reference check after-interview for job-seekers, and the simple answer is that they are interested in you. However, it does not necessarily mean anything more than that, so don't start to get your hopes up too much, too soon.
Purpose: A reference check is a valuable tool in the recruitment process to verify facts and obtain additional information about the candidate. All sections should be completed to be considered a valid reference.
However, calling references can be time-consuming, so recruiters often resort to contacting references by email. Using a reference check email template maximizes consistency, and it's easy to return to the questions and answers if you ever want to look at the information again.
Essentially, yes. While it's true that not 100% of Human Resources (HR) departments will call your references during pre-employment screening, many do. If you're about to begin a job search, you should expect to have your references checked.
Most employers ask for references by phone. But some candidates may request a letter of reference or recommendation. You may want to provide a reference letter if you're retiring or if you or the job seeker have moved.
Always ask before including someone as a reference. Send a polite email or call them on the phone, offering a few details about the request including timelines. After your reference agrees, send them your updated resume and details about the position. Follow up in a timely manner, thanking them for their reference.
Identify yourself, your title, organization name and tell them you are calling about a reference for a candidate you are considering. Ask if now is a good time to talk or whether they would rather schedule a call at a later time.
