Warning Letter

• Category: Employment - Employee Discipline - Warnings
• State: Multi-State
• Control #: US-486EM
• Format: Word

Description Written Warning Example

This Employment & Human Resources form covers the needs of employers of all sizes.

Sample Warning Letter for Falsifying Documents: [Your Name] [Your Position/Title] [Company Name] [Company Address] [City, State, ZIP Code] [Date] [Employee’s Name] [Employee’s Position] [Department] [Company Address] [City, State, ZIP Code] Dear [Employee’s Name], Re: Warning for Falsifying Documents I am writing to officially address a serious matter that has come to my attention regarding your recent actions within the company. It has been brought to our notice that you have been involved in falsifying documents, which is a clear violation of our company's ethics policy and code of conduct. Our investigation has uncovered evidence suggesting that you intentionally manipulated certain official documents, including [mention specific documents if applicable]. This act of falsification is not only unlawful but also highly unethical, as it compromises the integrity and trustworthiness of our organization. As an employee, it is your duty to uphold the highest standards of professionalism and honesty, which includes maintaining accurate and truthful records. Falsifying documents is a grave offense that can have severe consequences, both legally and professionally. It damages the reputation of the company and erodes the trust we have placed in you as an employee. Our organization values transparency, integrity, and compliance with legal and ethical standards, and any breaches of these principles will not be tolerated. It is important for you to understand the seriousness of this matter and the potential implications of your actions. We are initiating formal disciplinary proceedings, which may include further investigation and a potential review by our legal team. I urge you to cooperate fully with this process and provide any relevant information or explanations that may assist in the investigation. Furthermore, I remind you that our company has strict policies on employee conduct, outlined in our employee handbook. I strongly recommend you familiarize yourself with these policies to avoid any future violations and to ensure that you consistently adhere to the highest standards expected of all our employees. As a consequence of your actions, effective immediately, you will be suspended without pay for a period of [number of days/weeks]. This suspension will be followed by a probationary period, during which your performance and adherence to company policies will be closely monitored. Failure to demonstrate immediate and substantial improvement in your conduct and commitment to ethical practices may result in further disciplinary actions, up to and including termination. I expect your full cooperation and commitment to rectify this issue promptly. Should you have any questions or need clarification, please do not hesitate to reach out to me or the Human Resources department. Please sign and return the enclosed copy of this letter to acknowledge your receipt and understanding of its content. Failure to do so within [number of days] will be considered an additional violation of company policies. I sincerely hope that you take this warning seriously and use it as an opportunity for personal growth and improvement. We believe in providing our employees with the support necessary to learn from their mistakes and make amends. Yours sincerely, [Your Name] [Your Position/Title] [Company Name]