Daily Time Sheet
What this document covers
The Daily Time Sheet is a document used to record the hours worked by employees, detailing when they start and finish tasks. This form is crucial for accurately tracking employee hours for payroll, client billing, and project management. Unlike traditional timesheets, which primarily focused on payroll calculations, this time sheet provides a more detailed view of time spent on specific tasks, making it valuable for project costing and estimation as well.
Key components of this form
- Name: The employee's name who is completing the time sheet.
- Department: The department where the employee works.
- Location: The physical location or site of work.
- Time Record For: The specific period the time sheet covers.
- Date: The date of recording the work hours.
- Task Description: A brief description of the tasks performed.
- Time Started & Time Stopped: The start and end time of each task.
- Total Time: The total duration of time spent on tasks.
- Signatures: Spaces for required signatures from the employee and supervisors.
Common use cases
This form should be used whenever employees need to record and communicate their work hours for a specific period. It is useful for billing clients, calculating payroll, and tracking project progress. Use this time sheet when starting a new project, during a specific work shift, or for individual tasks to maintain clarity and accountability regarding time spent on various responsibilities.
Who this form is for
- Employees: Individuals who need to track their working hours accurately.
- Supervisors: Managers who oversee employee hours for effective project management.
- Payroll Departments: Personnel responsible for processing employee hours and payroll.
- Contractors: Freelancers or independent workers who require documentation of their work hours for client billing.
Instructions for completing this form
- Identify the employee: Fill out the individual's name, department, and location.
- Record time: Enter the start and stop times for each task during the specified dates.
- Detail the tasks: Briefly describe each task or project in the task description field.
- Calculate total time: Add up the time spent on each task and enter the total time.
- Secure signatures: Ensure the employee and their supervisor sign the form for validation.
Notarization requirements for this form
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to accurately record task descriptions, which can lead to confusion later.
- Not calculating total hours correctly, resulting in payroll discrepancies.
- Omitting signatures, which may invalidate the time sheet.
Benefits of using this form online
- Convenience: Easily fill out and save the form from anywhere.
- Editability: Make changes quickly as work hours or tasks shift.
- Reliability: Maintain a digital record that is easily retrievable and secure.
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FAQ
5 minutes = .08. 10 minutes = .17. 15 minutes = .25. 20 minutes = .33. 25 minutes = .42. 30 minutes = .50. 35 minutes = .58. 40 minutes = .67.
To complete a timesheet: Simply write in the dates of the end of the 1. weeks (always the Saturday date) and then fill in the number of hours you worked per day If you worked zero hours on Monday, 2022 leave the space for Monday blank.
Click Payroll in the menu at the left side of your screen, then Timesheets. If your employee worked any overtime hours, used any paid vacation hours or paid sick time hours, input those hours in the Overtime Pay, Vacation Pay, or Sick Time Pay rows. Click Save.
Timesheets let you know exactly what your employees are working on. They track efficiency of workers by comparing the amount of time they work with the output they produce. Timesheets help spot employees that perform poorly and cost your company money.
Keep It Simple. Make Submissions Easy. Explain WIIFM (What's In It For Me?) Be Flexible about How the Time is Tracked. Limit the Number of Time Tracking Items. Automate Time Tracking. Use Automated Reminders. Don't Penalize People for Being Honest.
Employee's name. Pay period. Date worked. Day worked. Hours worked. Total workweek hours.
But in order to be able to perform the above in the right manner, your employees have to fill in timesheets on a regular basis. It's best if they do it every day. It's then possible to keep a hand on all processes taking place in the company. The best part about it is that their work will become smooth and productive.
