Washington Bill of Sale for Automobile or Vehicle including Odometer Statement and Promissory Note
What is this form?
The Bill of Sale for Automobile or Vehicle including Odometer Statement and Promissory Note is a legal document that facilitates the sale of a motor vehicle between a buyer and seller. This comprehensive form package includes a Bill of Sale, an Odometer Disclosure Statement, and a Promissory Note for situations where the buyer makes a down payment and pays the remaining balance over time. It ensures that both parties are protected and that the transaction is documented properly, differentiating it from simpler sale receipts or informal agreements.
Main sections of this form
- Bill of Sale: Specifies the details of the vehicle being sold, including make, model, VIN, and sale price.
- Odometer Statement: Records the vehicle's mileage and verifies its accuracy to comply with federal law.
- Promissory Note: Outlines the terms of payment, including down payment, payment schedule, and consequences of default.
- Signature lines for both the buyer and seller, as well as a notary acknowledgment if required.
Common use cases
This form should be used when selling or purchasing a vehicle where the buyer intends to make a down payment and finance the remainder of the purchase price. It is particularly useful in private sales, where the buyer and seller may not have set standards for documentation. Additionally, the Odometer Disclosure Statement is essential for satisfying legal obligations regarding accurate mileage reporting at the time of transfer.
Who can use this document
- Private vehicle sellers and buyers engaged in a sale transaction.
- Individuals seeking a formal agreement that includes financing terms.
- Those who are adhering to legal requirements related to odometer readings during vehicle transfers.
Steps to complete this form
- Identify the parties involved in the sale: the seller and the buyer.
- Specify the vehicle details, including make, model, year, and VIN.
- Fill in the purchase price and down payment amounts, along with financing terms in the Promissory Note.
- Make sure both parties sign the Bill of Sale and the Promissory Note.
- If required, obtain a notary acknowledgment for both signatures to validate the transaction.
Notarization guidance
This form needs to be notarized to ensure legal validity. US Legal Forms provides secure online notarization powered by Notarize, allowing you to complete the process through a verified video call, available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Failing to accurately report the vehicle's mileage in the Odometer Statement.
- Not completing all necessary fields in the Promissory Note.
- Leaving the form unsigned by either the buyer or seller.
- Not notarizing the document when required by state law.
Advantages of online completion
- Convenient download that allows you to fill it out at your own pace.
- Editable fields make it easy to customize the form for specific details.
- Reliable templates that are drafted by licensed attorneys, ensuring legal compliance.
What to keep in mind
- The Bill of Sale is essential for legally transferring vehicle ownership.
- It includes both an odometer statement and a promissory note for financing.
- Properly completing and notarizing the form protects both parties and ensures compliance with state laws.
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FAQ
The buyer will need a bill of sale. The Washington DOL needs it for calculating the vehicle's use tax. And while this does not apply to you, it's always smart to keep a bill of sale for your own records. You can, if needed, easily download this form from the DOL web page.
The date of the sale. A description of the car, including its: Year, make and model. The selling price of the car. If the car is a gift or partial gift, you should still create a bill of sale. Warranty information. The full names, addresses and signatures of the buyer and seller.
Bill of Sale, which includes the year, make, model, license plate, VIN number, the date of sale and the purchase price. Emissions certificate if the vehicle has not been tested in the last two years, if emissions is required in the resident city. You must notify the state of Washington of the sale within 5 days.
Call 360.902. 3770. They will mail it to you within two business days. Email CustomerCare@dol.wa.gov to request the Odometer Disclosure form. Give your name and mailing address. They will mail it to you within 2 business days.
Writing the Bill of Sale On the bill of sale template, where the dollar amount is listed, write gift in the allotted space. You'll need to note the date of sale, the car's identification number, make, model and the number of miles on the odometer at the time of the transfer.
Can a bill of sale be handwritten? If your state does not provide a bill of sale form, yes, you can handwrite one yourself. As long as the document includes all of the necessary parts of a bill of sale and is signed by both parties and a notary, it is valid. Some states require a bill of sale while others don't.
A description of the item. The date of the sale. The amount of the sale. The legal name and address of the seller. The legal name and address of the buyer. Whether the buyer and seller are related. The signatures of the buyer and the seller.
In Washington, a bill of sale is required to sell, purchase, and register a vehicle or vessel. The Washington Department of Licensing (DOL) provides an official form, the Vehicle/Vessel Bill of Sale, or Form TD-420-065, which serves both purposes.
Where it asks for sale price, you can simply write gift. Both parties will also need to sign the title to make it official, and some states require this to be done in front of a witness. If you own the vehicle outright but can't find the title, your local DMV can issue a replacement.
