Utah Sample Transmittal Letter for Articles of Incorporation
Understanding this form
The Sample Transmittal Letter for Articles of Incorporation is a legal document used to accompany the Articles of Incorporation when filing with the Secretary of State. This form facilitates the submission process by providing necessary information about the enclosed documents, including the payment of filing fees. Unlike the Articles of Incorporation itself, which outlines the formation of a corporation, the transmittal letter serves as a cover letter ensuring that all essential elements are included for a smooth filing experience.
Key parts of this document
- Date of submission
- Recipient details, including the Division of Corporations
- Reference to the Articles of Incorporation
- Enclosure statement confirming the documents included
- Signature line for the sender's name
- Check details for the filing fee
When this form is needed
This form is needed when incorporating a business entity in a state, particularly during the filing of Articles of Incorporation. It is commonly used by business owners to ensure that their application is complete and meets submission requirements, helping to prevent potential delays in the incorporation process.
Who needs this form
This form is intended for:
- Business owners looking to establish a corporation
- Incorporators responsible for filing incorporation documents
- Legal professionals assisting clients with the incorporation process
How to prepare this document
- Enter the date of submission at the top of the letter.
- Provide the recipientâs address, including the Division of Corporations and state information.
- Clearly reference the enclosed Articles of Incorporation.
- State the filing fee amount and include a check as payment.
- Sign the letter with your name indicating who is submitting the documents.
Does this form need to be notarized?
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to include the filing fee or check.
- Not providing complete recipient details.
- Leaving out the reference to the Articles of Incorporation in the letter.
- Not signing the letter before submission.
Benefits of completing this form online
- Convenience of instant access to downloadable forms.
- Editability allows you to customize the letter easily.
- Reliability backed by templates drafted by licensed attorneys.
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FAQ
Often referred to as a certificate of good standing, this document is most commonly used to relay the status of the entity in question to financial institutions and foreign jurisdictions when applying for financing or seeking authority to transact business.
Step 1: Get Your Certificate of Organization Forms. You can download and mail in your Utah Certificate of Organization, OR you can create an account and file online. Step 2: Fill Out the Certificate of Organization. Step 3: File the Certificate of Organization.
The Division will accept requests for corporate archive searches, Certificates of Existence, certified copies and copies of records by mail at: 160 East 300 South, Box 146705, Salt Lake City, Utah 84114-6705; via fax at: (801) 530-6438; or in person at the Division offices at: 160 East 300 South, 2nd Floor, Salt Lake
In the U.S., articles of incorporation are filed with the Office of the Secretary of State where the business chooses to incorporate. Broadly, articles of incorporation should include the company's name, type of corporate structure, and number and type of authorized shares.
The Division will accept requests for corporate archive searches, Certificates of Existence, certified copies and copies of records by mail at: 160 East 300 South, Box 146705, Salt Lake City, Utah 84114-6705; via fax at: (801) 530-6438; or in person at the Division offices at: 160 East 300 South, 2nd Floor, Salt Lake
Are articles of incorporation public? The answer is yes. These documents, which are filed with the Secretary of State or similar agency to create a new business entity, are available for public viewing.In some states, including Arizona, the articles of incorporation can be downloaded by anyone for free.
Articles of incorporation are public, so it is important to omit any confidential business information. It is also important to keep in mind that each state will have different filing requirements. Checking the local state website can provide you with an updated list of required documents.
