Board Member Agreement
What is this form?
A Board Member Agreement is an internal document that outlines the commitments and responsibilities a board member agrees to upon accepting a position on a nonprofit board. Although it is not a legally binding contract, it serves as a clear guideline for both the organization and the board member, helping to clarify expectations and the nature of board service. This form differs from a standard employment contract as it primarily focuses on the volunteer nature of the position and the ethical considerations involved in nonprofit governance.
Key components of this form
- Commitment to provide access to management and relevant information.
- Agreement to attend board and committee meetings.
- Policies regarding political campaign intervention and conflict of interest avoidance.
- Details on indemnification and liability coverage for board members.
- Expectation of confidentiality regarding organizational matters.
- Signature sections for both the Chief Executive and the board member.
Common use cases
This form should be used when a nonprofit organization is preparing to welcome new members to its board of directors. It provides a formal understanding of the role and responsibilities that board members are expected to fulfill. Additionally, it can be utilized during the recruitment process to ensure potential board members are aware of their obligations and the organization's expectations
Who this form is for
- Nonprofit organizations seeking to establish clear agreements with their board members.
- Individuals being considered for board positions in nonprofit entities.
- Current board members wanting to reaffirm their commitments to the organization.
Completing this form step by step
- Enter the name of the nonprofit organization in the designated fields.
- Have the Chief Executive sign the agreement along with the date of signing.
- Ensure the designated board member reads and understands their commitments before signing.
- Fill in the date when the board member signs the agreement.
- Distribute copies to all parties involved for their records.
Notarization requirements for this form
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to provide a full understanding of board responsibilities to new members.
- Omitting critical details regarding indemnification and liability coverage.
- Not ensuring both parties sign and date the agreement.
Benefits of completing this form online
- Quick and easy access to a professionally drafted template.
- Editability allows customization to meet specific organizational needs.
- Downloadable format provides an official document for record-keeping.
Key takeaways
- A Board Member Agreement is essential for defining the roles and expectations of nonprofit board members.
- It helps promote accountability and ethical conduct among board members.
- Filling out the agreement correctly ensures that both the organization and the board member have a mutual understanding of the commitments made.
