Background Investigations Log
What is this form?
The Background Investigations Log is a legal document designed for employers to systematically record the results of background checks conducted on job applicants. Unlike other general employment forms, this log specifically focuses on tracking verification processes, helping organizations maintain compliance with hiring regulations and ensure thorough evaluations of potential employees.
What’s included in this form
- Applicant Name: The full name of the individual being investigated.
- Date: The date when the background investigation is initiated.
- Position Applying For: The job title for which the applicant is being considered.
- Educational Background: A section to detail degrees, qualifications, and relevant coursework.
- Employment History: A record of previous employment, including dates and job titles.
- Criminal Record: Inquiries into any past criminal activity of the applicant.
- Driving Record: A report of the applicant's driving history, if applicable.
- Credit Check: A section for documenting the results of the credit inquiry.
- References: Space designated for listing professional references.
When to use this form
The Background Investigations Log should be used during the hiring process when an employer needs to conduct detailed checks on potential employees. It is particularly important for positions that require trust, such as those involving financial responsibilities, childcare, healthcare, or security. This log helps ensure that all investigations are documented and compliant with legal standards.
Intended users of this form
This form is intended for:
- Employers looking to maintain a thorough hiring process for new employees.
- HR departments responsible for overseeing applicant evaluations.
- Recruitment agencies conducting background checks on behalf of clients.
- Any organization that must comply with legal requirements for background investigations.
Completing this form step by step
- Enter the applicant's full name in the appropriate field.
- Document the date the investigation begins.
- Specify the position the applicant is applying for.
- Fill in educational background, including degrees and institutions attended.
- Record previous employment details, including company names, job titles, and employment dates.
- Indicate whether the applicant has a criminal record or a valid driving record, if applicable.
- Complete any credit check information and provide references as required.
Does this document require notarization?
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
Get your form ready online
Our built-in tools help you complete, sign, share, and store your documents in one place.
Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Incomplete reporting of the applicantâs employment history.
- Failing to obtain consent from the applicant for background checks.
- Not documenting the date of the investigation accurately.
- Omitting references or failing to verify them properly.
Benefits of completing this form online
- Convenience of accessing the form from anywhere at any time.
- Ability to easily edit and customize the log as necessary.
- Enhanced organization of applicant data.
- Secure storage of sensitive information and easy retrieval when needed.
Legal use & context
- The log serves as evidence of due diligence in the hiring process.
- Offers protection to employers against legal claims related to negligent hiring.
- Must comply with federal and state laws regarding privacy and discrimination.
Summary of main points
- The Background Investigations Log is essential for documenting applicant evaluations.
- This form helps maintain compliance with hiring regulations and legal standards.
- Proper completion of the log can safeguard organizations against potential legal challenges.
Glossary of terms used in this form
- Background investigation: A process to verify the personal history and credentials of a job applicant.
- Criminal record: Documentation of a person's criminal history, if any.
- Employment history: A record detailing an individual's previous jobs, employers, and durations of employment.
- References: Individuals who can vouch for the applicant's qualifications and character.
Looking for another form?
Form popularity
FAQ
If you discover that background information is incorrect, you should file a dispute, in writing, with the company that prepared the background report. You'll also need to find out the source of the error. This could be a court or credit issuer.
A background check should include all of these elements: Work history and educational verification prior to interviews taking place. Drug test conducted by a third-party administrator before a formal job offer made. Criminal background check to include the required level of clearance (civilian vs.
The most common background checks consist of criminal history, education, previous employment verifications, and reference checks. These reports could also include results of pre-employment drug testing. The goal is for an employer to feel confident a new hire will not bring foreseeable trouble to the workplace.
Make Sure You Have a Consistent Background Check Policy in Place (Step 1) Make Sure Your Policy is Legally Compliant (Step 2) Choose the Right Background Check Company (Step 3) Know What to Expect (Step 4) Allow Your Candidate to Clear Up Any Mistakes (Step 5) Make Your Decision (Step 6)
If you discover that background information is incorrect, you should file a dispute, in writing, with the company that prepared the background report. You'll also need to find out the source of the error. This could be a court or credit issuer.
Complete Background Check: A complete background investigation involves looking at all public records that are available. This can include driving records, education and employment history, and more.For example, in some states a DUI shows up in a driving record but not in a criminal record.
Most background checks can be completed between three days to one week. FBI checks usually take around 30 days. Although some instant background checks are available, these rely on databases that can be incomplete or inaccurate.
An employment background check can include, but is not limited to, a person's work history, education, credit history, motor vehicle reports (MVRs), criminal record, medical history, use of social media, and drug screening. If the position is specialized, applicants and employees may undergo further screenings.
Common background report red flags include application discrepancies, derogatory marks and criminal records.
