Employee Referral Statement
About this form
The Employee Referral Statement is a document used by employees to refer potential candidates to the human resources department. This form facilitates the referral process by collecting relevant details about the referrer and the referred individual. It differs from general job application forms as it is specifically tailored for internal employee recommendations.
Key parts of this document
- Title of employee making referral
- Point level assigned to the referral
When to use this form
You should use the Employee Referral Statement when you want to recommend someone for a job within your company. This form is beneficial to streamline the referral process, encourage recognition of talent, and potentially earn rewards for successful referrals.
Who needs this form
- Current employees looking to refer candidates for open positions
- Human resources professionals needing a formalized method for employee referrals
- Hiring managers seeking to track referrals and associated rewards
Completing this form step by step
- Enter your name as the employee making the referral.
- Specify the point level you are assigning to the referral.
- Submit the completed form to the human resources department for processing.
Does this form need to be notarized?
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Not providing complete information about the referred candidate.
- Failing to specify the correct point level for the referral.
- Submitting the form without verifying compliance with company policies.
Advantages of online completion
- Convenience of downloading and completing the form at your own pace.
- Editability allows for easy corrections before submission.
- Reliability of a formal structure ensures all necessary information is provided.
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FAQ
Start by explaining your relationship to the candidate. Include long you've known the candidate. Add positive personal qualities with specific examples. Close with a statement of recommendation. Offer your contact information.
What qualifies as a successful referral (e.g. referred candidate is hired or stays in the company for X months) What the rewards are for each successful referral. What limitations apply, like excluding past candidates.
Create a strong subject line. Format the email as a business letter. Emphasize your mutual acquaintance. Get straight to the point. Be concise. Be sure to attach your Resume. Thank the reader.
Write a referral letter Include these key details about the person you're referring: How well you know them. Length of time you've known them. Key skills and traits they have that align with company values.
Your subject should be something informative like, "Referral from Robert Smith - interested in Executive Assistant position". In the body of the e-mail, re-iterate who referred you and how you know them. If you're just given the hiring manager's phone number, ask your contact if there is a good time of day to call.
Include both addresses. At the top of the letter of referral, include your address, contact information, the date and address of the recipient. Write a brief introduction. Give an overview of the applicant's strengths. Share a story of the applicant. Add a closing statement. Leave a signature.
Always start with the date. State who you are recommending and what you are recommending them for. Describe how long you know the person and in what capacity. State their best qualities. Give details about the person's character, morals, and values.
Communicate constantly and enthusiastically about how your referral process is structured, highlight any monetary rewards included, and offer resources for employees to improve their chances of earning a referral bonus. Provide sample social media posts, company culture talking points, and new job openings.
First-hand knowledge of your work experience and qualifications. Do ask for the recommendation in person, rather than sending an email. Do tell the letter writer why you need the reference letter. Do mention specific experience, qualifications, and skills that you would like included in the letter.
