Employee Referral Statement
What is this form?
The Employee Referral Statement is a legal form designed for employees to formally submit referrals to their organization's human resources department. This form streamlines the referral process, ensuring that the information is received in a consistent format, making it easier to process and evaluate referrals. Unlike other employee forms, such as job application forms, the Employee Referral Statement specifically focuses on recommending potential candidates for employment.
Key components of this form
- Title of Employee Making Referral: Space to enter the name of the employee referring a candidate.
- Point Level: A field where the employee indicates the point level assigned to the referral, which may relate to the company's referral bonus system.
Common use cases
Use the Employee Referral Statement when you want to recommend someone for a position within your organization. This form is typically utilized when an employee knows a candidate who they believe would be a good fit for a job opening. It can help facilitate an employee referral bonus as part of the company's recruitment strategy.
Who this form is for
This form is intended for:
- Current employees of the organization who wish to recommend a candidate.
- HR personnel who process referrals.
- Recruiters involved in managing the referral program.
Instructions for completing this form
- Identify the employee making the referral and fill in their name in the designated field.
- Determine the point level associated with the referral and enter it in the provided space.
- Review the company policy related to employee referrals to ensure compliance.
- Submit the completed form to the human resources department.
Notarization requirements for this form
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to provide all required information, such as employee name or point level.
- Not understanding the companyâs referral bonus structure, which could lead to confusion.
- Submitting the form without prior knowledge of the referred candidate's interest.
Advantages of online completion
- Convenience of submitting referrals directly online without the need for physical paperwork.
- Easy access to a fillable format that reduces errors and saves time.
- Ability to keep a secure and organized record of referrals submitted.
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FAQ
Start by explaining your relationship to the candidate. Include long you've known the candidate. Add positive personal qualities with specific examples. Close with a statement of recommendation. Offer your contact information.
What qualifies as a successful referral (e.g. referred candidate is hired or stays in the company for X months) What the rewards are for each successful referral. What limitations apply, like excluding past candidates.
Create a strong subject line. Format the email as a business letter. Emphasize your mutual acquaintance. Get straight to the point. Be concise. Be sure to attach your Resume. Thank the reader.
Write a referral letter Include these key details about the person you're referring: How well you know them. Length of time you've known them. Key skills and traits they have that align with company values.
Your subject should be something informative like, "Referral from Robert Smith - interested in Executive Assistant position". In the body of the e-mail, re-iterate who referred you and how you know them. If you're just given the hiring manager's phone number, ask your contact if there is a good time of day to call.
Include both addresses. At the top of the letter of referral, include your address, contact information, the date and address of the recipient. Write a brief introduction. Give an overview of the applicant's strengths. Share a story of the applicant. Add a closing statement. Leave a signature.
Always start with the date. State who you are recommending and what you are recommending them for. Describe how long you know the person and in what capacity. State their best qualities. Give details about the person's character, morals, and values.
Communicate constantly and enthusiastically about how your referral process is structured, highlight any monetary rewards included, and offer resources for employees to improve their chances of earning a referral bonus. Provide sample social media posts, company culture talking points, and new job openings.
First-hand knowledge of your work experience and qualifications. Do ask for the recommendation in person, rather than sending an email. Do tell the letter writer why you need the reference letter. Do mention specific experience, qualifications, and skills that you would like included in the letter.
