Overtime Authorization Form
About this form
The Overtime Authorization Form is a document used by management to formally approve an employee's request for overtime work. This form ensures that management tracks and authorizes additional work hours, distinguishing it from other timekeeping documents such as time sheets or payroll records. Using this specific form helps maintain compliance with labor regulations and company policies regarding overtime compensation.
Key parts of this document
- Employee information: Name, job title, and department of the employee requesting overtime.
- Overtime details: Dates and times for the requested overtime hours.
- Management approval section: Signature and date fields for management to formally approve the request.
- Reason for overtime: A brief explanation of why the overtime is necessary.
When to use this form
This form should be used whenever an employee needs to work beyond their regular hours and requires approval from their supervisor or management. Common scenarios include increased workload, special projects, or covering shifts when other employees are unavailable. It's essential to complete this form before the overtime hours are worked to ensure proper authorization and compensation.
Who should use this form
- Managers and supervisors who oversee employee work hours.
- Employees who require authorization to work overtime.
- Human resources personnel responsible for maintaining accurate records of employee hours.
Steps to complete this form
- Identify the employee: Fill in the employee's name, job title, and department.
- Specify the overtime: Enter the dates and times when the overtime is requested.
- Provide a reason: Clearly state why the overtime is necessary for the employee's role.
- Management approval: Include space for a manager's signature and the approval date.
Is notarization required?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to provide a clear reason for the overtime request.
- Leaving the signature or date fields blank.
- Not submitting the form before the overtime hours are worked.
Why use this form online
- Convenient access: Downloadable at any time, making it easy to obtain and fill out.
- Editability: Forms can easily be updated or customized as needed.
- Reliable: Created by licensed attorneys to ensure compliance with legal standards.
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FAQ
Set up a private meeting. This isn't the kind of conversation you want to have over the water cooler. Explain why you want more hours. Put it all in writing. Let them know you're open to more hours in the future.
Dear Manager's Name, As we previously discussed, I am writing you to formally request that my number of working hours be reduced to eight hours. Recently I have been working two to three extra hours a day without overtime pay.
Treat overtime as the exception, not the rule. Make sure your team has the right equipment and resources. Track and identify overtime patterns. Cross-train your employees. Try flexible work schedules to reduce overtime. Cap overtime. Match staffing to demand. Establish an official overtime policy.
Get overtime pay approved in advance. Make it clear why you're asking for overtime pay. Offer overtime alternatives. Find ways to whittle the amount of overtime pay needed. Suggest cheaper overtime alternatives. Look for ways to avoid a repeat.
Overtime pay is calculated: Hourly pay rate x 1.5 x overtime hours worked. Here is an example of total pay for an employee who worked 42 hours in a workweek: Regular pay rate x 40 hours = Regular pay, plus. Regular pay rate x 1.5 x 2 hours = Overtime pay, equals.
The tone of the letter should be polite and formal. One should mention the reasons for staying overtime. The number of employees who will be working needs to be mentioned. While going through the letter, check the amendments, if necessary.
