Notification of Preferred First Name
What this document covers
The Notification of Preferred First Name form is a document that allows employees to inform their employer of their preferred first name or nickname. This form is important for ensuring that an employee's chosen name is used in company directories and communications instead of their legal name, creating a more inclusive and respectful workplace environment.
Key components of this form
- Declaration: A request to use a preferred first name in directories.
- Company Name: A space to insert the name of the organization.
When to use this form
This form should be used when an employee wishes to have their preferred first name recognized in workplace directories or communications. It is particularly useful for individuals who may use a name different from their legal name for personal or professional reasons. Additionally, it can be important for employees transitioning in their gender identity and seeking to ensure their name reflects their identity in the workplace.
Intended users of this form
- Employees who wish to be addressed by a preferred name or nickname.
- Anyone looking to promote inclusivity and respect within their workplace.
- Individuals transitioning to a new gender identity who prefer a name that reflects their identity.
How to prepare this document
- Write the preferred first name or nickname you would like to use.
- Insert the name of the company where you are employed.
- Sign the declaration to confirm your request.
Notarization requirements for this form
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to include the company's name.
- Not signing the declaration.
- Using a name that is not consistently used outside of legal documents.
Benefits of completing this form online
- Convenient access to the form from anywhere, allowing for quick submission.
- Editable format that can be customized to fit individual needs.
- Reliable document that is formatted according to legal standards.
Summary of main points
- The Notification of Preferred First Name form is essential for employees wanting to ensure their chosen name is recognized at work.
- Completing the form accurately is important to avoid delays or complications.
- This form supports inclusivity in the workplace by allowing employees to express their identity.
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FAQ
Your preferred first name is the name you are called in day-to-day life. It is a first name you are known by other than your legal first name.For example, your official transcripts, tax forms, diploma, payroll records will not change from your legal first name to your preferred first name.
A resume is not a legal document, so it is acceptable to use your preferred name. Some individuals prefer to list their first initial followed by their preferred name (e.g., T. Michelle Richards) or identify their preferred name in quotes (e.g., Taylor Michelle Richards).
So you could say, "My name is birth name but I go by Max." If someone says "This is birth name" you could respond by saying "Hi, nice to meet you. You can also call me Max." Over time it will probably start to catch on and gradually you'll get more and more people calling you Max.
Because it is not uncommon for people to debate whether to use their nickname or their legal name on their resume. The truth is yes you can use your preferred name.
A preferred/chosen name is any name a student chooses to use other than their legal name. For example, a student may wish to shorten their first name (e.g. Steven to Steve) or to be referred to by their middle name or a nickname.
So you could say, "My name is birth name but I go by Max." If someone says "This is birth name" you could respond by saying "Hi, nice to meet you. You can also call me Max." Over time it will probably start to catch on and gradually you'll get more and more people calling you Max.
A preferred name (sometimes known as a chosen name, a nickname, or a name-in-use) is the use of a name, usually a first name, that is different from a person's legal name.For faculty and staff, using appropriate names and pronouns is an important way of establishing norms of respect with the students you work with.
A preferred name (sometimes known as a chosen name, a nickname, or a name-in-use) is the use of a name, usually a first name, that is different from a person's legal name.
