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Be direct and concise in your announcement. Write a short, friendly announcement that's to the point when you're sharing positive news. Recognize what others have achieved in your announcement, and motivate your reader to reach similar goals.
Present your information in a plain and complete way, so your reader will understand you the first time (and not ask questions later). If the news you are announcing is bad, write it in a direct statement. Add a message of understanding and optimism to your announcement, in a respectful tone.
When writing a promotion announcement, be sure to include a short summary of the employee's old and new roles, and to mention any pertinent accomplishments during their tenure with the company. You are, in effect, telling the story of the employee's history with your organization in order to justify their promotion.
Select your delivery method. Address the audience. Introduce the promoted employee. Explain the reason for the promotion. Detail the employee's new responsibilities. Congratulate the employee. End on a call to action.
Decide whether to make the announcement via email or office memo. Address your staff members. Introduce the promoted employee and note their previous position. Briefly describe the promoted employee's new role and responsibilities.
Make sure the posting is easy to read. Include a company overview. Provide an overview of the position in a brief paragraph. Summarize the personality characteristics of good candidates. List the position's responsibilities. List the position's job requirements.
Be straightforward and concise. Keep it short. Motivate others to achieve the same objectives. Use the letter for your advantage. Write to avoid questions later. Avoid nonsense.
Job Opening Announcement Letter - To Employees - Internal Company Name would like to announce a new vacant position in the capacity of job title, example: accountant in the department name, example: accounting. The candidate must have at least 5 years of experience with a Masters Degree.