Rhode Island Sample Transmittal Letter for Articles of Incorporation
Overview of this form
The Sample Transmittal Letter for Articles of Incorporation is a formal letter used to accompany the Articles of Incorporation when filing with the Secretary of State. This letter acts as an introduction, conveying essential information and requesting the filing of the Articles. Unlike the Articles of Incorporation themselves, which contain essential business formation details, this transmittal letter simplifies the submission process by outlining the enclosed documents and any required fees.
Main sections of this form
- Date of submission
- Address of the Secretary of State
- Re: Subject line indicating Articles of Incorporation
- Enclosure notification of the Articles and filing fee
- Request for filing and certificate of incorporation
- Contact information for further inquiries
When this form is needed
This transmittal letter should be used when submitting Articles of Incorporation to establish a new corporation. It is necessary to include this letter when filing to provide clarity on the documents being submitted and facilitate the processing of your incorporation request. Using this letter ensures that the Secretary of State's office receives your filing fee and filing instruction in an organized manner.
Who needs this form
Individuals who should use this form include:
- Business owners looking to incorporate
- Entrepreneurs starting a new corporate entity
- Legal representatives filing on behalf of a corporation
- Accountants or financial advisors assisting clients with incorporation
How to complete this form
- Fill in the date of submission at the top of the letter.
- Enter the address of the Office of the Secretary of State, Corporations Division.
- Clearly state the subject as "Articles of Incorporation."
- Indicate the total filing fee and the number of copies of the Articles enclosed.
- Provide your contact information for any inquiries from the Secretary of Stateâs office.
- Sign the letter in the designated area.
Notarization requirements for this form
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Forgetting to include the appropriate filing fee.
- Failing to sign the letter before submission.
- Not addressing the letter correctly to the Secretary of State's office.
- Leaving out necessary contact information for follow-up.
Benefits of using this form online
- Convenience of immediate downloadable access.
- Editable fields that allow customization to fit your specific needs.
- Reliability of using attorney-drafted templates to ensure legal compliance.
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FAQ
How to Obtain a Copy of your Articles of Incorporation. Order the Microfiche in person at Service Ontario's office: You can order the Microfiche by fax: 416-314-0102. You can order the Microfiche using the internet;
Are articles of incorporation public? The answer is yes. These documents, which are filed with the Secretary of State or similar agency to create a new business entity, are available for public viewing.In some states, including Arizona, the articles of incorporation can be downloaded by anyone for free.
If you want to structure your business as a corporation, one of the first formal steps you'll need to take is to file a special document with a particular state office. In most states, the document is known as the articles of incorporation, and in most states it needs to be filed with the Secretary of State.
Business Name. Your LLC must have a name that is unique and is not the same or confusingly similar to another business. Registered Agent. Operating Agreement. Articles of Organization. Business Licenses and Permits. Statement of Information Form. Tax Forms.
Hopefully, there will be a document titled "Articles of Incorporation." If you can't find the document you are looking for, simply contact the Division of Corporations in Florida (850-245-6052) and request a copy.
You need to file Articles of Incorporation or Articles of Organization to start your business for all types of business entities, whether you are forming an LLC, starting a C Corporation, or starting a nonprofit corporation.Some business entities have additional filing requirements throughout the year or at tax time.
Articles of Organization are generally used for LLC formation, while Articles of Incorporation are the type of documents that you need to form a C Corporation or S Corporation. But the general concept remains the same you need to file these articles upfront as part of starting your business as a legal entity.
In many instances, the Secretary of State's office allows businesses to request a copy of their articles of incorporation by phone, or in person. In some instances, a request for copies of incorporation may be initiated by fax, email, or by writing the Secretary of State or Department of State's office.
Steps to Starting a Business in Rhode Island. Step 1: Choose a Business Idea. Step 2: Write a Business Plan. Step 3: Select a Business Entity. Step 4: Register a Business Name. Step 5: Get an EIN. Step 6: Open a Business Bank Account. Step 7: Apply for Business Licenses & Permits.
