Pennsylvania Change Order Form for Construction Contract
What this document covers
The Change Order Form for Construction Contract is a legal document used to modify existing construction contracts within Pennsylvania's state system of higher education. This form facilitates necessary changes to contract terms, including adjustments to scope, cost, and time. It is distinct from standard change order forms as it specifically caters to contracts governed by Pennsylvania's regulations for higher education projects.
Form components explained
- Change Order Number: Unique identifier for the change order.
- Effective Date: Date on which the changes take effect.
- Contractor Information: Details about the contractor involved in the project.
- Title and Reason for Change: A brief descriptor of what the change is and why it is necessary.
- Description of Changes: Detailed scope of work adjustments and modifications to the drawings and specifications.
- Changes in Contract Sum and Time: Sections to document financial and scheduling impacts of the changes.
When this form is needed
This form is essential when any alterations to the initial construction contract arise. Situations may include unexpected site conditions, approved user requests for changes, updates due to value engineering, or required repairs from third-party damage. It is also necessary when an extension of time is sought to complete contracted work.
Who needs this form
- Contractors working on construction projects under Pennsylvania's state higher education system.
- University project managers overseeing construction contracts.
- Construction project stakeholders who need to formalize contract adjustments.
How to prepare this document
- Identify the relevant contract by entering the contract number and title.
- Specify the effective date of the change and the change order number, if applicable.
- State the reasons for the change and provide a detailed description of the new scope of work.
- Document any changes to the contract sum and time affected by this order.
- Ensure both parties (contractor and contracting officer) sign the document to validate the agreement.
Notarization guidance
This form does not typically require notarization unless specified by local law. It is important to verify the specific requirements for your project to ensure compliance.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to complete all required fields, leading to incomplete documentation.
- Not adequately justifying the reasons for changes, which may lead to disputes.
- Incorrect calculations of the revised contract sum or duration changes.
Advantages of online completion
- Easy access to downloadable templates designed by licensed attorneys.
- Convenient digital editing options to customize the form as needed.
- Secure storage and retrieval of your completed and signed forms.
What to keep in mind
- The Change Order Form is essential for documenting modifications to construction contracts in Pennsylvania.
- It allows parties to adjust financial and timeline aspects of the project without conflict.
- Completing this form accurately helps prevent disputes and ensures compliance with legal requirements.
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FAQ
A change order is simply an addendum or amendment to the original construction contract and scope of work and can be initiated by the owner or the contractor.
How to Write a Change Order Step One: Identify the Changes. The first step to writing any change order is identifying the changes that need to be made.Step Two: Discuss the Changes.Step Three: Create an Action Plan.Step Four: Write the Change Order.Step Five: Sign the Change Order.
A change order is a written amendment to an existing contract after the effective date that alters the work, the contract sum, or the contract time. While contracts are intended to be the final word for projects, sometimes things need to change.
A contract amendment vs addendum are terms used when changing or adding to an original document. An amendment makes changes to an already existing agreement whereas an addendum adds an additional document to the existing agreement.
Simple Construction Change Order Form It provides sections for describing the work you've requested, justifications for the changes, detailed specifications, and changes to the original contract regarding price and completion date.
An addendum is a change to the contract documents BEFORE the contract is awarded. A Change order is a change to the contract documents AFTER the contract is awarded.
A Change Order is used to exchange or modify materials and/or work listed on the Scope for other materials or work. An Addendum is used to add additional work (labor and/or materials) to the Scope.
What are the types of change orders? The four most common types of change orders in construction are: lump sum (when the change can be quantified in price); zero cost (no change in price); time and material (cost cannot be estimated); and unitary cost (a change in scope that can be defined by measurement units).
