Subject: Non-Representation Sample Letter — We Respectfully Decline Representing You Dear [Client's Name], We hope this letter finds you well. We appreciate your interest in our legal services and taking the time to discuss your legal needs with our team. After careful consideration, we regret to inform you that we are unable to represent you at this time. Oregon Sample Letter to Proposed Client — Non-Representation Sample Letter can be categorized into two main types: Declining Representation and Explaining the Decision. 1. Declining Representation: In some cases, the law firm might not be able to provide the requested representation due to various reasons. For example, the firm might already have a conflict of interest, lacking expertise in the specific legal matter, or facing an overwhelming workload. In such situations, a letter of non-representation is drafted to explain the inability to take on the proposed client. 2. Explaining the Decision: Sometimes, a law firm may provide an explanation in the non-representation letter. The purpose is to help the potential client understand the reasoning behind the decision. Although not obligatory, such an explanation can display professionalism and foster goodwill between the firm and the individual seeking representation. Regardless of the category, all Oregon Sample Letters to Proposed Clients for non-representation should contain a few essential elements: 1. Salutation: Begin the letter with an appropriate salutation, addressing the client by their name (e.g., Dear Mr./Ms./Dr. [Last Name]). 2. Express Appreciation: Express gratitude for their interest in the firm's services and acknowledge any previous conversations or meetings held. 3. Concise Explanation: Provide a brief explanation of the firm's decision not to represent the client. Maintain a polite and professional tone throughout, avoiding overly negative or personal language. 4. Suggest Alternatives: If possible, provide alternative solutions or recommendations to help the client find appropriate legal representation. These could include referring them to other law firms, legal aid services, or offering general advice on next steps. 5. Closure: Conclude the letter with a polite closing, expressing appreciation for their understanding and wishing them success in resolving their legal matter. Sign off with a professional farewell (e.g., Sincerely, Best regards). Remember, every non-representation letter should be tailored to the specific circumstances and legal requirements. It is always advisable to seek professional legal advice before drafting or sending such correspondence. Again, we sincerely appreciate your consideration and trust in our firm. Should you have any future legal needs or require recommendations, please do not hesitate to reach out to us. Wishing you all the best. Sincerely, [Your Name] [Your Law Firm's Name] [Contact Information]
Oregon Sample Letter to Proposed Client - Non-Representation Sample Letter
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Instead of ?No, we don't have that,? try phrases like, ?I can see how that would be useful, but I'm afraid we don't have plans to add that functionality,? or ?While there's currently no way to do that, we appreciate you taking the time to let us know what you're looking for?most of the improvements we make come from ...
Tips for Politely Declining a Business Offer Send it from the right address. ... Check the recipient's address. ... Include your company letterhead. ... Use an appropriate salutation. ... Communicate clearly and effectively. ... State That You Are Declining the Offer. ... Offer a Reason for Declining the Offer. ... Thank Them for Their Interest.
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
After you left our offices yesterday, we performed a formal conflict-of-interest check and found that our firm does indeed have a conflict of interest involving your intended adversary in this case, [Name]. Unfortunately, this conflict cannot be resolved in a manner that would allow us to represent you in this matter.
Dear {Salutation}: In response to your request when you contacted this firm, I have reviewed the information you provided regarding possible representation in the matter of:________________. I appreciate the confidence you have expressed in our firm; however, the firm has decided not to represent you in this matter.
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
9 Ways to Turn Down a Client (the Polite Way) RESPOND PROMPTLY. The concept of ignoring inquiries from clients that you do not wish to work with doesn't sit well with me. ... DON'T OVER EXPLAIN. ... PROVIDE A REFERRAL. ... BE HONEST, BUT POLITE. ... INCREASE YOUR PRICE. ... BE CAUTIOUS. ... SAY YOU ARE TOO BOOKED. ... OFFER A FREE TIP.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
