Subject: Withdrawing Representation — Important Notice from [Law Firm Name] Dear [Client's Name], We hope this letter finds you in good health and high spirits. We write to inform you of an important decision that we have made regarding our professional relationship and to provide you with a comprehensive understanding of the process moving forward. After careful consideration and review of your case, we regretfully inform you that we must withdraw our representation as your legal counsel, effective [date], due to unforeseen circumstances. We understand the significance of this change and the potential impact it may have on you, and we're committed to assisting you in minimizing any disruptions to your legal affairs. Our decision to withdraw is not taken lightly, and we want to ensure that you fully comprehend the circumstances leading to this resolution. Throughout the course of our professional relationship, we have made diligent efforts to champion your rights, provide sound legal advice, and advocate for your best interests. However, conflicts of interest, external commitments, or other extraordinary circumstances can sometimes arise, necessitating this difficult action. We assure you that we will make every effort to ensure a smooth transition during this process. You have the right to secure alternative legal representation, and we highly recommend you do so promptly to safeguard your interests and meet any applicable legal deadlines. Should you require assistance locating another attorney, we would be more than willing to provide referrals based on our knowledge of attorneys who specialize in cases similar to yours. Here are some important points to consider in preparation for the transition: 1. Returning Documents and Property: We kindly request that you make arrangements to retrieve any pertinent documents or other property related to your case that are currently in our possession. This includes any originals or copies of contracts, court filings, evidence, or legal correspondence. Once we receive confirmation of your new legal representation, we will promptly transfer your files to their office upon their request. 2. Settlements, Hearings, or Trials: If there are pending settlements, hearings, or trial dates related to your case, please notify us immediately to allow us time to make the necessary arrangements with the court and opposing counsel. Alternatively, your new legal representative can take charge of handling these matters on your behalf. 3. Payment of Remaining Fees: Should there be any outstanding fees or expenses owed to us for the services already rendered, we kindly request that you settle them promptly. Our finance department will provide you with an itemized invoice detailing the charges and a suitable method of payment. Please be assured that any unused retainer funds will be returned to you promptly after deducting unpaid fees and expenses. Please remember that our withdrawal from representation does not absolve us from our continuing duty of confidentiality and protection of your privileged information. Consequently, we will maintain strict confidentiality in accordance with our legal obligations. We genuinely regret the inconvenience this may cause you and want to express our gratitude for allowing us the opportunity to serve as your legal counsel thus far. We assure you that we will endeavor to make this transition as seamless as possible. If you have any concerns, questions, or require further explanation regarding this matter, please do not hesitate to contact our office at [phone number] or via email at [email address]. Thank you for your understanding and cooperation. Yours sincerely, [Your Name] [Title/Position] [Law Firm Name] [Law Firm Address] [Phone number] [Email address] Other variations of Oregon Sample Letter to Client — Withdrawal of Representation could include: 1. Oregon Sample Letter to Client — Withdrawal of Representation Due to Conflicting Interests 2. Oregon Sample Letter to Client — Withdrawal of Representation Due to Change in Circumstances 3. Oregon Sample Letter to Client — Withdrawal of Representation Due to Unforeseen Commitments 4. Oregon Sample Letter to Client — Withdrawarepresentationio— - Urgent Circumstances 5. Oregon Sample Letter to Client — Withdrawarepresentationio— - Pending Retirement or Transition 6. Oregon Sample Letter to Client — Withdrawarepresentationio— - Referral to Another Attorney.
Oregon Sample Letter to Client - Withdrawal of Representation
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[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
Attorneys may withdraw from representation for the client's nonpayment subject to court approval and the specific facts and circumstances. Nonpayment of fees may constitute an unreasonable financial burden or failure to fulfill an obligation.
The first paragraph of the letter should clearly indicate that the client relationship is being terminated, note the effective date of termination and provide the status of services agreed upon in previously issued engagement letters.
Rule 4-1.16(a) lists three situations when an attorney must withdraw from representing a client: when ?the representation will result in violation of the rules of professional conduct or other law;? when ?the lawyer's physical or mental condition materially impairs the lawyer's ability to represent the client;? or when ...
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
