Dear [Client's Name], I hope this letter finds you well. We have been working together for a considerable period of time, and it is with regret that I am writing to inform you of the termination of our representation. After careful consideration and evaluation, we have concluded that it is in both our best interests to terminate our professional relationship. While this decision was not made lightly, we believe it is necessary to ensure the most effective handling of your legal matters. Throughout our time together, we have strived to provide you with the highest level of legal representation. However, due to [reason for termination — provide specific details], we feel it is no longer feasible to continue representing you. We understand that the termination of this relationship may come as a surprise, and we want to assure you that we have carefully considered this decision. It is important to note that this termination does not diminish the value or importance of your case. We strongly recommend that you seek alternative legal representation promptly, to ensure that your interests are best served. To assist you during this transition, we have compiled a list of reputable Oregon-based attorneys who specialize in [relevant practice areas]. These professionals have an excellent track record and can provide the expertise required to handle your case effectively. We believe they will be able to support you in achieving a favorable outcome. Furthermore, please be aware that the termination of our representation does not release you from any outstanding financial obligations. Any fees incurred or outstanding invoices will require prompt settlement in accordance with our previous billing arrangements. We understand that this news may be difficult for you to digest, and we are available to address any concerns or questions you may have during this transition period. Our office will be happy to assist you with the transfer of files and records to your new legal representation. Additionally, we will cooperate fully with your new attorney to ensure a seamless transition. We sincerely apologize for any inconvenience this may cause and wish you all the best for your future endeavors. Should you require any further assistance or need recommendations beyond the provided list, please do not hesitate to contact our office. Thank you for placing your trust in us thus far, and we are confident that you will find the appropriate legal support to continue pursuing your legal goals. Yours sincerely, [Your Name] [Your Law Firm] [Contact Information] Keywords: Oregon, sample letter, termination of representation, client, legal, professional relationship, regret, effective handling, legal matters, surprise, professional, transition, reputable, attorneys, Oregon-based, practice areas, specialized, expertise, favorable outcome, financial obligations, outstanding invoices, settlement, billing arrangements, concerns, questions, period, office, files, records, apologize, inconvenience, future endeavors, trust, goals.
Oregon Sample Letter to Client - Termination of Representation
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FAQ
When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Rule 4-1.16(a) lists three situations when an attorney must withdraw from representing a client: when ?the representation will result in violation of the rules of professional conduct or other law;? when ?the lawyer's physical or mental condition materially impairs the lawyer's ability to represent the client;? or when ...
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
Attorneys may withdraw from representation for the client's nonpayment subject to court approval and the specific facts and circumstances. Nonpayment of fees may constitute an unreasonable financial burden or failure to fulfill an obligation.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
