This letter states that a law firm will not be able to represent an individual in a legal matter. The letter is not intended to imply that the matter is unfounded and the individual is encouraged to seek out other counsel to review the potential case.
Oregon Letter to Proposed Client - Non-Representation Letter
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How to fill out Letter To Proposed Client - Non-Representation Letter?
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FAQ
After you left our offices yesterday, we performed a formal conflict-of-interest check and found that our firm does indeed have a conflict of interest involving your intended adversary in this case, [Name]. Unfortunately, this conflict cannot be resolved in a manner that would allow us to represent you in this matter.
"I understand where you're coming from, but I don't think it's the right fit for me." This is a polite way to decline a business proposal or sales pitch. It acknowledges the other person's effort and interest. At the same time, it is honest about your decision.
One of the best ways to approach this is to send an email to the inquiring client without delay. Thank them for the consideration and let them know the reasons for not being able to work with them. Be polite but direct.
Include all details related to payment?such as fees (like the hourly rates for lawyers and any other identified staff who may work on the case), expenses that the client may be responsible for, and billing procedures and structure (such as when and how often clients will be billed, and accepted payment methods).
Communicate your decision in writing as soon as you decide to refuse their case. You should also recommend the potential client visit another lawyer who can assist them with their case. A written letter serves as a factual record that you turned down the potential client's case and explains the reason for the decision.
Dear {Salutation}: In response to your request when you contacted this firm, I have reviewed the information you provided regarding possible representation in the matter of:________________. I appreciate the confidence you have expressed in our firm; however, the firm has decided not to represent you in this matter.
The opening paragraph states the legal issue the letter is addressing followed by the facts, a discussion of the law as it applies to the facts and a conclusion which is essentially the advice to the client. Often attorneys include headings to lead the client through this process to arrive at the same conclusion.
Be polite, but direct People today appreciate honesty and directness. Make sure that you're upfront and simply state your case. You don't owe them anything more than a ?Sorry, I can't help you,? but if you feel the need to explain, keep it simple and focused.
