Subject: Response to Employee Complaint about Smoking Policy Violation Dear [Employee's Name], I hope this letter finds you in good health and spirits. We recently received your complaint regarding a violation of our company's smoking policy, and I would like to address your concerns promptly and assure you that we take this matter seriously. New Jersey Smoking Policy: New Jersey has strict laws and regulations in place to protect non-smokers from exposure to secondhand smoke. Our company adheres to these guidelines and has implemented a smoke-free workplace policy for the health and well-being of all our employees. Acknowledgment of your complaint: We appreciate your diligence in bringing this matter to our attention. Your complaint has allowed us to investigate and address the situation accordingly. Please be aware that we genuinely value feedback from our employees, as it helps us maintain a safe and healthy work environment. Investigation process: Upon receiving your complaint, our dedicated team promptly launched an investigation to gather all the necessary information regarding the alleged smoking policy violation. We have interviewed witnesses, reviewed any available surveillance footage and carefully examined the details provided. Findings and action taken: Based on our thorough investigation, we have determined that a violation of our smoking policy did indeed occur. We have identified the individual responsible and have addressed the issue according to our established procedures. Consequences for violating the smoking policy: Our company treats violations of the smoking policy seriously, as it not only compromises the health and well-being of others but also disregards the legal requirements set by the state of New Jersey. We have taken appropriate disciplinary action against the individual involved, ensuring that such behavior is not repeated in the future. Preventing future violations: To prevent similar occurrences in the future, we will be reinforcing our smoking policy through various measures, including additional signage, enhanced employee education, and increased monitoring of designated smoking areas. We encourage all employees to report any future smoking policy violations promptly. Confidentiality: Please note that we have taken utmost care to maintain the confidentiality of your complaint during the investigative process. Our primary goal is to protect your privacy and ensure a respectful working environment for all. Further concerns or feedback: We encourage all employees to reach out to us with any further concerns or feedback they may have regarding our smoking policy or any other workplace matters. Your input is valuable to us as we continue to improve our policies and practices. Thank you once again for bringing this matter to our attention. We remain committed to providing a safe and healthy workplace for all our employees. Sincerely, [Your Name] [Your Title/Position] [Company Name]
New Jersey Sample Letter for Response to Employee Complaint about Smoking
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Create a friendly environment. Creating a safe, non-judgmental space for employees to voice their concerns is essential for companies looking to create a friendly environment where employees are not scared to speak up. ... Acknowledge the complaint. ... Ask questions. ... Identify potential solutions. ... Schedule a follow-up meeting.
Example letter I am writing to seek your help in resolving a problem that I am experiencing at work. It is a problem that is causing me some concern and that I have been unable to solve without bringing to your attention. I hope in doing so we can deal with the issue quickly and amicably.
Basic rules keep your letter to the point. You need to give enough detail for your employer to be able to investigate your complaint properly. ... keep to the facts. ... never use abusive or offensive language. ... explain how you felt about the behaviour you are complaining about but don't use emotive language.
How to write a formal complaint letter about a coworker Try to resolve the conflict on your own. ... Make sure you have an issue to report. ... State the purpose of the letter. ... Include a lot of detail. ... Explain your involvement in the situation. ... Propose a resolution. ... Make a copy of your letter.
Information To Include in Your Letter Give the basics. Tell your story. Tell the company how you want to resolve the problem. Be reasonable. File your complaint. Your Address. Your City, State, Zip Code. [Your email address, if sending by email] Date.
I want to begin by thanking you for bringing your complaint to our attention. It is my duty to listen and ensure that we create a work environment where all employees feel respected and valued. Please know that I take this complaint seriously and will keep everything you share with me confidential.
Complaint about a problem at work ? grievance letter checklist keep your letter to the point. ... keep to the facts. ... never use abusive or offensive language. ... explain how you felt about the behaviour you are complaining about but don't use emotive language.
