Maryland Sample Transmittal Letter for Articles of Incorporation
What this document covers
The Sample Transmittal Letter for Articles of Incorporation is a document that accompanies the Articles of Incorporation when filed with the Secretary of State. It serves to formally transmit the incorporation documents, ensuring that the filing process is clear and organized. This form differs from the Articles of Incorporation itself, which outlines the structure and purpose of a corporation, while the transmittal letter serves as a cover letter for submitting those documents.
Form components explained
- Date of submission
- Recipient details (State Department of Assessments and Taxation)
- Reference to the Articles of Incorporation
- Total filing fee amount
- Request for a filed copy and any additional information
- Sender details (name and contact information)
Common use cases
This form should be used when you are submitting your Articles of Incorporation to the Secretary of State. It is typically needed when forming a new corporation, establishing your business legally, and ensuring that all necessary documentation is submitted correctly. The letter helps in tracking the submission and receiving confirmation of the filing.
Who should use this form
- Business owners looking to form a new corporation
- Entrepreneurs establishing a legal business entity
- Individuals acting on behalf of a corporation during the filing process
How to prepare this document
- Enter the date on which you are submitting the letter.
- Fill in the recipient's details, including the address of the State Department of Assessments and Taxation.
- Specify the total filing fee amount due for the Articles of Incorporation.
- Include a personal request for the filed copy and any additional information necessary for new incorporators.
- Sign the letter and provide your name and contact information at the end for follow-up.
Notarization requirements for this form
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Forgetting to include the total filing fee.
- Failing to address the letter correctly to the appropriate department.
- Not signing the letter before submission.
- Omitting personal contact information for follow-up.
Advantages of online completion
- Convenient access to downloadable templates designed by licensed attorneys.
- Ensures that all necessary fields are completed correctly before submission.
- Allows for easy editing and customization to fit individual business needs.
- Reduces the risk of errors that could cause delays in the filing process.
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FAQ
You can find information on any corporation or business entity in Maryland or another state by performing a search on the Secretary of State website of the state or territory where that corporation is registered.
In many instances, the Secretary of State's office allows businesses to request a copy of their articles of incorporation by phone, or in person. In some instances, a request for copies of incorporation may be initiated by fax, email, or by writing the Secretary of State or Department of State's office.
The definition of incorporated is combined or put together into one unit. An example of something incorporated is a classroom that has students from all learning levels. An example of something incorporated is several parts of a business combined together to form a legal corporation.
Written by Johnathan Korchak The incorporation certificate is an important document which demonstrates that the company has been formed at Companies House as a separate legal entity with its own identity distinct from its directors and shareholders.
If you do not feel comfortable writing the articles of incorporation on your own, you can hire an attorney or an incorporation service to write the articles of incorporation and even file for the incorporation of your business for you.
The name of your corporation. your corporation's principal place of business. the name and address of your corporation's registered agent. a statement of the corporation's purpose. the corporation's duration. information about the number of shares and classes of stock the corporation is authorized to issue.
Broadly, articles of incorporation should include the company's name, type of corporate structure, and number and type of authorized shares. Bylaws work in conjunction with the articles of incorporation to form the legal backbone of the business.
Are articles of incorporation public? The answer is yes. These documents, which are filed with the Secretary of State or similar agency to create a new business entity, are available for public viewing.In some states, including Arizona, the articles of incorporation can be downloaded by anyone for free.
The name of the LLC. The names of the members and managers of the LLC. The address of the LLC's principal place of business.
