This Handbook provides an overview of federal laws addressing employer-employee rights and obligations. Information discussed includes wages & hours, discrimination, termination of employment, pension plans and retirement benefits, workplace safety, workers' compensation, unions, the Family and Medical Leave Act, and much more in 25 pages of materials.
Using Personal Vehicle For Work Law California In Allegheny
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Multi-State
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Allegheny
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US-002HB
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FAQ
Yes, your employer can require you to use your own vehicle, but they have to reimburse you for all costs associated with travel, from tolls to mileage, to increased insurance. Since your employer is only paying mileage one-way, they may (probably are) violating Labor Code section 2802.
Since it is your car, unless it is written in your employment contract, they do not legally have the right to. They could possibly terminate your employment should you refuse to. Check your contract/employee handbook.
Yes, your employer can require you to use your own vehicle, but they have to reimburse you for all costs associated with travel, from tolls to mileage, to increased insurance. Since your employer is only paying mileage one-way, they may (probably are) violating Labor Code section 2802.
If you have unreimbursed vehicle expenses as an employee (not commuting) you claim them on IRS form 2106. It's an itemized deduction on your income taxes but has to exceed 2% of your Adjusted Gross Income.
Workers are protected against unreasonable or unsafe obligations outside their contractual duties. Refusing to use a private vehicle can be a legally valid excuse if there is no reimbursement or the task falls outside the agreed-upon scope. If you are unsure, consult a labor rights expert.
Under California labor laws, you are entitled to reimbursement for travel expenses or losses directly related to your job. If your employer tries to shortchange you or fails to reimburse you for work-related travel expenses, you may be able to recover compensation by filing a claim or lawsuit.
California Labor Code section 2802 requires employers to reimburse their employees for mileage they incur in the course of their employment. Section 2804 says that employees cannot “waive” (i.e., forfeit) their right to receive reimbursement for miles driven for work.
Here's a breakdown of the current IRS mileage reimbursement rates for California as of January 2025. Employees will receive 70 cents per mile driven for business use (3 cents from 2024.) Employees will receive 21 cents per mile driven for moving or medical purposes (same as in 2024.)
No. While your employer can request that you attempt to find someone to cover your shift, they cannot require it as a condition of taking leave. Even if you cannot find someone to cover your shift, you are still entitled to take your leave.
This means that it's legal to track employees using GPS as long as they consent to it. This includes their location and hours worked. Under California law, employers are also required to track the hours worked by their employees.