Sample Letter Requesting Additional Material Safety Data Sheet Information - MSDS
About this form
The Sample Letter Requesting Additional Material Safety Data Sheet Information (MSDS) is a formal communication designed to request further details about a specific chemical's safety data. This form serves to ensure compliance with the Occupational Safety and Health Administration's Hazard Communication Standard, which mandates that employees receive adequate training based on comprehensive safety information. It specifically addresses the need for complete MSDS, distinguishing it from other informal communication methods regarding chemical safety.
Key components of this form
- Date: The date the letter is issued.
- Name of Company: The company producing the chemical.
- Address: The full postal address of the requesting party.
- Salutation: A polite greeting to the recipient.
- Body: The main message specifying the deficiencies in the MSDS received.
- Sign-off: The title of the sender, confirming their authority and role.
State-specific requirements
This is a general template intended for use in various states. Laws and formatting rules differ, so confirm the document meets your state’s requirements before using it.
Situations where this form applies
This form should be used when a company receives Material Safety Data Sheets that are incomplete or lack essential information such as health effects and physical hazards of chemicals. It is crucial for ensuring workplace safety and compliance with legal standards, particularly when preparing for hazardous material handling and employee training.
Intended users of this form
- Businesses and companies handling hazardous materials.
- Safety officers or personnel responsible for employee training and compliance.
- Purchasers or managers who need detailed safety information for specific chemicals.
- Legal professionals advising clients on workplace safety and compliance issues.
How to complete this form
- Enter the date at the top of the letter.
- Fill in the name of the company from which you are requesting information.
- Provide the complete address for the sender.
- Address the letter to the appropriate contact person.
- Clearly outline the deficiencies found in the received MSDS.
- Add your title and sign the letter before sending it out.
Notarization guidance
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
Typical mistakes to avoid
- Failing to specify the exact deficiencies in the MSDS.
- Not including the sender's title, which may lead to delays.
- Inaccurate or incomplete information about the chemical requested.
- Omitting the date, which can cause confusion about the urgency of the request.
Benefits of completing this form online
- Convenient access to download and edit the form as needed.
- Templates drafted by licensed attorneys ensure compliance and accuracy.
- Quick delivery of the form to the necessary parties helps in timely compliance.
Legal use & context
- This letter serves as an official request and can be used to establish a record of compliance inquiries.
- Failure to obtain complete MSDS information may result in non-compliance with safety regulations.
What to keep in mind
- Use this letter when complete MSDS information is necessary for compliance.
- Addressing the letter correctly is crucial for a prompt response.
- The form can be customized for specific situations and is valid across states.
Form popularity
FAQ
The SDS includes information such as the properties of each chemical; the physical, health, and environmental health hazards; protective measures; and safety precautions for handling, storing, and transporting the chemical.
Product Information: product identifier (name), manufacturer and suppliers names, addresses, and emergency phone numbers. Hazardous Ingredients. Physical Data. Fire or Explosion Hazard Data.
You can also get an MSDS for the hazardous component of your product from the essential oil manufacturer or supplier and submit that, but Amazon might reject it as not being specific enough. Quality-wise the absolute best way, but also the most expensive, is to get a professional to create an MSDS for you.
The name of the chemical (same as on the label) the chemical and common names of the substance. a listing of the ingredients. a statement of the ingredients that are known carcinogens or that present other known hazards. any specific hazards.
Reach out to the manufacturer. It is the manufacturer who is required to maintain MSDS. A note, it can also be called the safety data sheet (SDS), material safety data sheet (MSDS), or product safety data sheet (PSDS).
Section 1Identification: product identifier and chemical identity. Section 2Hazard(s) identification. Section 3Composition and information on ingredients. Section 4First aid measures. Section 5Firefighting measures. Section 6Accidental release measures.
Carpal tunnel syndrome. Tendinitis. Rotator cuff injuries (affects the shoulder) Epicondylitis (affects the elbow) Trigger finger. Muscle strains and low back injuries.
Chemical manufacturers and importers are required to obtain or develop a Material Safety Data Sheet for each hazardous chemical they produce or import. Distributors are responsible for ensuring that their customers are provided a copy of these MSDS sheets.
