Sample Letter Requesting a Material Safety Data Sheet - MSDS
What this document covers
The Sample Letter Requesting a Material Safety Data Sheet (MSDS) is designed to formally request safety information regarding hazardous substances used in a workplace. This letter ensures compliance with the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard. Unlike other safety request forms, this letter specifically serves to obtain the MSDS for chemicals, which is crucial for employee safety and regulatory adherence.
Form components explained
- Company information: Includes the address and contact details of the requesting organization.
- Recipient details: Space to input the name and address of the supplier or manufacturer.
- Product information: Fields for the stock number and date received for tracking purposes.
- Request specifications: A clear request for the MSDS and related safety information.
- Deadline for response: A section to specify the timeframe for sending the requested documents.
When this form is needed
This letter should be used when a company needs to obtain the Material Safety Data Sheet for a hazardous chemical they have purchased. It is essential when the product poses potential health risks to employees, ensuring that the workplace complies with safety regulations. Use this form whenever there is uncertainty about the safety data of your chemicals, or if you receive a product without the required MSDS.
Who needs this form
This form is suitable for:
- Employers who handle hazardous materials in their operations.
- Safety officers responsible for ensuring compliance with OSHA regulations.
- Purchasers of chemicals who require safety information for their employees.
- Any organization looking to maintain a safe workplace by acquiring necessary MSDS documentation.
Instructions for completing this form
- Fill in your company name and address at the top of the letter.
- Provide the recipient's name and address in the designated section.
- Include the product's stock number and the date you received the product.
- Clearly state your request for the MSDS and any additional safety information.
- Specify a deadline for when you expect to receive the requested information.
- Sign the letter and include your title and contact information at the end.
Notarization guidance
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Forgetting to include the product stock number can delay processing.
- Neglecting to specify a deadline may result in a delayed response.
- Not including your contact information can lead to difficulties in communication.
- Failing to address the letter to the correct individual or department can hinder delivery.
Benefits of using this form online
- Easy access to a professionally drafted letter format tailored for your needs.
- Immediate download allows for instant use and distribution.
- Editable features enable customization to fit specific situations or requirements.
- Time-saving compared to drafting a letter from scratch.
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FAQ
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
You can also get an MSDS for the hazardous component of your product from the essential oil manufacturer or supplier and submit that, but Amazon might reject it as not being specific enough. Quality-wise the absolute best way, but also the most expensive, is to get a professional to create an MSDS for you.
By law (see REACH, Chemical classification) suppliers of chemicals must provide an up to date safety data sheet if a substance is dangerous for supply.
Product Information: product identifier (name), manufacturer and suppliers names, addresses, and emergency phone numbers. Hazardous Ingredients. Physical Data. Fire or Explosion Hazard Data.
Chemical manufacturers and importers are required to obtain or develop a Material Safety Data Sheet for each hazardous chemical they produce or import. Distributors are responsible for ensuring that their customers are provided a copy of these MSDS sheets.
Carpal tunnel syndrome. Tendinitis. Rotator cuff injuries (affects the shoulder) Epicondylitis (affects the elbow) Trigger finger. Muscle strains and low back injuries.
Chemical Safety's SDS and GHS database is a free service available to organizations of all types. For-profit organizations are granted permission to access Chemical Safety's SDS Search from Chemical Safety's website.
Overview. A Material Safety Data Sheet (MSDS) is required under the U.S. OSHA Hazard Communication Standard . Most developed countries have similar regulations and requirements. The MSDS is a detailed informational document prepared by the manufacturer or importer of a hazardous chemical.
Employers, as well as chemical manufacturers, distributors and importers, have less than six months to replace Material Safety Data Sheets (MSDS) with new Safety Data Sheets (SDS). As a reminder, effective June 1, 2015, all Material Safety Data Sheets (MSDS) must be replaced with new Safety Data Sheets (SDS).
