Company Records Checklist
Understanding this form
The Company Records Checklist is a due diligence form that serves as a comprehensive checklist of company records to be reviewed during business transactions. This form helps ensure that all necessary company records are accounted for and properly documented, distinguishing it from simpler forms that might not encompass the same level of detail.
Key parts of this document
- Reviewer and client/matter number fields for proper identification.
- Date of review and name of company to establish a clear record.
- Type of meeting section to specify shareholder, director, or committee meetings, distinguishing between regular and special meetings.
- Checklists for compliance with bylaws and statutory requirements.
- General actions taken during the meeting, such as amendments and resolutions.
- Breakdown of significant transactions or actions to document critical company decisions.
When this form is needed
This form should be used when a company is conducting meetings related to important business transactions, including shareholder or director meetings. It is essential when reviewing compliance with statutory requirements and ensuring that all required records and actions are documented for legal and organizational transparency.
Who this form is for
- Company secretaries or administrative personnel responsible for record-keeping.
- Business executives who need to prepare for shareholder or board meetings.
- Legal professionals conducting due diligence for business transactions.
- Investors looking to review company compliance and transaction histories.
How to prepare this document
- Identify the reviewer and enter the client/matter number.
- Fill in the date of review and the name of the company.
- Specify the type and date of the meeting, noting if it is a regular or special session.
- Check the appropriate boxes for compliance checks and general actions taken during the meeting.
- Document any significant transactions or actions taken, attaching additional explanations if necessary.
Notarization guidance
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to include the correct date of the meeting.
- Not obtaining necessary approvals resulting in non-compliance.
- Missing to document important resolutions or actions taken.
- Neglecting to attach relevant minutes or consents.
Why complete this form online
- Easy access to templates that can be downloaded and completed at your convenience.
- Edit and customize the form as needed to fit your companyâs specific requirements.
- Reliable access to attorney-drafted forms ensures legal accuracy.
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FAQ
Correspondence records. Correspondence records may be created inside the office or may be received from outside the office. Accounting records. The records relating to financial transactions are known as financial records. Legal records. Personnel records. Progress records. Miscellaneous records.
Establish Business Bank Accounts. Avoid Using Cash. Schedule a Specific Time Each Week. Purchase the Right Accounting Software. Tax Obligations. Keep a Complete Record of Accounting Documents.
A company should also keep copies of its certificate of incorporation, the memorandum and articles of association, and all share certificates (if applicable). Accounting records should be kept for the following: Goods and services bought and sold by the company. All forms of income and expenditure.
Accounting records. Accounting records document your business's transactions. Bank statements. Bank statements are records of all your accounts with the bank. Legal documents. Depending on your type of business structure, you have different legal documents. Permits and Licenses. Insurance documents.
Company Books and Records means all books, records, ledgers, reports, plans and files related to the conduct of the businesses of the Company and its Subsidiaries in paper, electronic or other forms that are maintained by the Company or any of its Subsidiaries.
Set up a Good Accounting Software System. Burden of Proof For Business Taxes. Source Documents for Accounting Journals. EFT and Your Business Payments. Daily and Monthly Summary of Cash Receipts and Disbursements. Pay Attention to Your Petty Cash Fund. Employee Payroll Tax Deductions.
Business expenses. Sales records. Accounts receivable. Accounts payable. Customer list. Vendors. Employee information. Tax documents.
17.3 Definition and Identification of RecordsExamples include documents, books, paper, electronic records, photographs, videos, sound recordings, databases, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics.
Company records are defined in the Companies Act 2006 as any register, index, accounting record, agreement, memorandum, minute or other document required by the Companies Acts to be kept by a company and any register kept by a company of its debenture holders.
