Memo on Company Relocation
What this document covers
This Memo on Company Relocation informs employees about the upcoming move of the company to a new location. It is crucial for maintaining effective communication within an organization, distinguishing it from other employee notices by its focus specifically on relocation information. This memo helps ensure that all staff members are aware of the relocation date and new address, facilitating a smooth transition during the process.
Key components of this form
- Recipient list: Indicates who the memo is intended for (all staff).
- Sender: The person or position responsible for the memo.
- Subject line: Clearly states the main topic of the memo.
- Approval date: The date on which the board of directors approved the relocation.
- Effective date: The date when the company will officially move.
- New address: The location to which the company will relocate.
Common use cases
This form should be used when a company decides to relocate its operations and needs to notify its employees. It is suitable for both small and large organizations that are planning to change their physical location, ensuring that all staff members are appropriately informed of the details and logistics regarding the move.
Who can use this document
- Employers or management teams responsible for communicating company changes.
- Human resources professionals tasked with employee communication strategies.
- Business owners planning a move and needing to inform their employees.
How to prepare this document
- Enter the date when the board approved the relocation.
- Specify the effective date of the move.
- Provide the new address of the companyâs location.
- Fill in the senderâs name or title in the signature line.
- Distribute the memo to all staff members electronically or in print.
Notarization guidance
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Typical mistakes to avoid
- Forgetting to specify the date of relocation.
- Omitting the new address.
- Not including the approval date from the board of directors.
- Failing to distribute the memo to all relevant employees.
Benefits of using this form online
- Convenient download options for immediate access.
- Editable template to customize for specific company needs.
- Designed by licensed attorneys for reliability and legal compliance.
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FAQ
We've moved. Please come to visit us in our new home. We outgrew our house, there wasn't enough space. We hope you'll come to visit and see our new place. Our new address is2026 We finally moved, but we'll still be around. We didn't got far just across town. Our new address is2026
Dear Name of Customer/Vendor: To accommodate our growing business, we are moving our location to New Address. We will close our office on Date at Time to begin the moving process and will re-open at our new location on Date at Time. We will answer phone calls and emails promptly during the move.
Relocation Sign on the door. Flyers distributed with Customer receipts and invoices. Email Notifications. Website Notifications. Set-up voice-mail notifications. Direct mail postcards. Online & offline address update. Press release.
The positive reasons you're moving (to provide improved customer service, need for a larger facility because the company has grown, etc.) A statement that you value their business. Dates the current office will remain open and hours of operation.
It is our pleasure to inform you that we are relocating to new, smarter business premises on (date of move). Our new premises are at (new address). Our contact numbers remain the same, (contact numbers including area code), and you can continue to email us at (company email address).
The positive reasons you're moving (to provide improved customer service, need for a larger facility because the company has grown, etc.) A statement that you value their business. Dates the current office will remain open and hours of operation.
Build a move team. While creating your plan, consider the office move as a team work and outline some teamwork rules. Be a source of inspiration to your employees during this time. Begin your communication strategy about your relocation as early as you can. Deliver the relocation news the right way.
Company name and current mailing information. Salutation. Introductory paragraph, including any downtime and closure/re-open dates due to moving. Follow-up paragraph, including any changes in service due to moving.
Be polite and courteous. Mention the reasons for relocation along with appropriate proofs (if any). Since it is a request letter, so the tone must be in request format. Also, mention the relocation site that you have a preference for, justifying the choice.
