Sample Letter to Client - Withdrawal of Representation
Understanding this form
This Sample Letter to Client - Withdrawal of Representation is a template letter used by law firms to formally notify clients of their withdrawal from legal representation. It serves to document the reasons for withdrawal and provides information regarding outstanding fees, making it distinct from other legal correspondence focused on case outcomes or client agreements.
Form components explained
- Date of the letter
- Client's name and address
- Subject line indicating withdrawal of representation
- Details regarding outstanding fees
- Instructions for the client regarding next steps
- Notice of important deadlines or scheduled events in the case
When to use this form
This form should be used when a law firm needs to officially withdraw from a client's case due to non-payment or unresolved account issues. It is appropriate for situations where prior communication regarding fees has not led to a resolution, and there is a need to formalize the withdrawal while providing the client with essential information about their case.
Intended users of this form
- Attorneys representing clients in various legal matters
- Law firms needing to document their withdrawal from representation
- Clients receiving notification of withdrawal due to non-payment
- Legal practitioners seeking a structured letter format for similar communications
How to prepare this document
- Insert the date at the top of the letter.
- Include the client's full name and address.
- Clearly state the subject as "Withdrawal of Representation."
- Specify the outstanding fee amount and reference attached statements.
- Outline the next steps for the client, including deadlines for contacting new counsel.
- Review the letter for clarity and legal compliance before sending.
Notarization requirements for this form
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
Common mistakes to avoid
- Failing to include the date of the letter.
- Not specifying the total amount due or attaching statements.
- Omitting important deadlines for the client’s new counsel.
- Using vague language instead of clear instructions.
Benefits of completing this form online
- Easy access to a professionally drafted template.
- Quick editing and customization features for specific client needs.
- Available for download and immediate use.
- Helps maintain a clear record of communication with clients.
Main things to remember
- The Sample Letter to Client - Withdrawal of Representation is essential for documenting a formal withdrawal from legal representation.
- Ensure all relevant details, including outstanding fees and deadlines, are clearly communicated.
- Customize the letter to fit the specific circumstances of your case and jurisdiction.
Form popularity
FAQ
Lawyers typically withdraw for cause from representing difficult clients citing the permissive grounds of the representation 2026 has been rendered unreasonably difficult by the client or other good cause for withdrawal exists. Examples of withdrawal for these reasons include a client that withheld material
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
If you decide to decline representation after research or investigation, you should protect yourself and your client by (1) promptly advising the client in writing of your decision not to take the case or matter; (2) be certain to inform the client of his or her right to contact another lawyer for a second opinion;
Notify the employee of their termination date. State the reason(s) for termination. Explain their compensation and benefits going forward. Notify them of any company property they must return. Remind them of signed agreements. Include HR contact information.
Include the date of the letter along with the name and contact details of the organization. Also, give your complete name, your mailing address, and the subscription or membership details based on the records of the company. Use a polite, friendly, and professional tone while writing the letter.
It's not necessary, or suggested, to include a reason for the termination. Tell the client what they need to do to move forward without you and what could happen if they don't. Termination means it's the end. Send the letter via a traceable delivery method. Be wary of terminating a client right before a deadline.
The court may request an explanation for the withdrawal, while the lawyer may be bound to keep confidential the facts that would constitute such an explanation. The lawyer's statement that professional considerations require termination of the representation ordinarily should be accepted as sufficient.
It is difficult for a lawyer to withdraw from representing a client. Judges have discretion in appointing guardian ad litem or indigent cases to attorneys. Judges have discretion in appointing guardian ad litem or indigent cases to attorneys.
