Resolutions - General
About this form
The General Resolutions form is a document used by a corporationâs Board of Directors or shareholders to record significant decisions or actions taken during a meeting. This form ensures that important resolutions are officially documented as required by corporate by-laws and state laws. It helps maintain a formal record of actions like elections for directors, approvals of significant agreements, and other corporate governance matters. This differs from other legal forms as it specifically captures resolutions rather than general meeting minutes or agreements.
Key parts of this document
- Corporate name and type: Identifies the corporation and its business structure.
- Date of meeting: Specifies when the resolution was adopted.
- Resolution statement: Clearly states the decision made or action approved by the board or shareholders.
- Signatures: Requires signatures of directors, shareholders, or the secretary to validate the resolution.
- Certification: Confirms that the resolutions were adopted as per the corporate by-laws.
When to use this document
This form is essential when a corporation needs to formalize decisions made in meetings, such as changes in the board of directors, adopting new corporate policies, authorizing bank transactions, or approving financial resolutions. Use this form to ensure that all major actions taken by the board or shareholders are officially documented and compliant with legal requirements.
Intended users of this form
- Board of Directors: Those responsible for strategic decisions in a corporation.
- Shareholders: Individuals holding shares in the corporation participating in significant actions.
- Corporate Secretaries: Those tasked with documentation and compliance responsibilities.
- Legal teams: Professionals ensuring corporate governance and compliance with laws.
Completing this form step by step
- Enter the name of the corporation and type of business entity at the top of the form.
- Specify the date of the meeting where the resolution is adopted.
- Detail the resolution being adopted, clearly stating the actions or decisions made.
- Gather signatures from all directors or shareholders involved in the resolution.
- Have the Corporate Secretary verify and certify the accuracy of the resolutions adopted.
Notarization guidance
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
Common mistakes to avoid
- Failing to date the resolution, which can lead to confusion about when decisions were made.
- Omitting required signatures, making the resolution invalid.
- Leaving out specific details about the resolution that can lead to misinterpretation.
- Not following corporate by-laws concerning the resolution process.
Benefits of using this form online
- Convenience: Downloadable and editable online, allowing for quick customization.
- Legality: Forms are prepared by licensed attorneys to ensure legal compliance.
- Time-saving: Immediate access and reduced need for multiple drafts when preparing resolutions.
Form popularity
FAQ
There is no length requirement for resolutions, and they can be as long or as short as needed.Like every legal document, resolutions need to be signed and dated by the members of the board as they would do with minutes of meetings.
Directors' decisions made by written resolution must be unanimous. This means that all eligible directors, i.e. those entitled to vote, must vote for the same view on a matter.All eligible directors must either sign copies of the written resolution, or otherwise agree to it in writing.
SBA Form 160, Resolution of Board of Directors is a form issued by the Small Business Administration (SBA) and filed with SBA Business Expansion loans - including Direct, Guaranteed, or Participation loans.
A board resolution is sometimes also called a corporate resolution. It's a formal document that solidifies in writing important decisions that boards of directors make. Boards usually write up board resolutions when they appoint new directors to the board.
Format the resolution by putting the date and resolution number at the top. Form a title of the resolution that speaks to the issue that you want to document. Use formal language in the body of the resolution, beginning each new paragraph with the word, whereas.
Unless otherwise specified in the company's constitution, directors can pass a resolution without a meeting if all directors sign a document stating that they are in favour of the resolution.
Furthermore, the corporate secretary or another officer of the corporation not the person given the signing authority must sign the corporate resolution certification. The resolution must also contain the exact wording of the resolution authorized by the board.
A board resolution is a legally binding action or decision taken by directors at a board meeting.These minutes ensure that the company has a written account of the proceedings of the meeting, including the discussions held and any resolutions, proposed, rejected, or passed.
A board resolution, though not a legal document, is formal and the decisions made by the board are legally binding.
