Texas Sample Transmittal Letter
Overview of this form
The Sample Transmittal Letter is a formal communication sent to the Secretary of State along with the Articles of Organization and other necessary documents when filing for business formation. This letter serves to notify the state of your filing and request confirmation. It differs from other forms by focusing on the submission process rather than the content of the organizational documents.
Form components explained
- Date of the letter.
- Recipient details, including the Secretary of State's office.
- Subject line indicating the purpose (Certificate of Formation).
- List of enclosed documents and fees being submitted.
- A request for a filed copy and any additional information.
- Signature line for the sender.
When this form is needed
You should use the Sample Transmittal Letter when you are submitting Articles of Organization to formally register your business entity with the Secretary of State. This document is essential for ensuring your filing is properly received and processed by the state, and it is necessary whenever you are launching a new company or making modifications to an existing entity.
Who should use this form
- Individuals or businesses filing Articles of Organization to start a new company.
- Business owners seeking to change their existing organizational structure.
- Legal representatives submitting filings on behalf of their clients.
How to prepare this document
- Fill in the date at the top of the letter.
- Address the letter to the Statutory Filings Division of the Secretary of State in Texas.
- Clearly state the subject, mentioning "Certificate of Formation."
- Indicate the enclosed documents and the total filing fee being submitted.
- Sign the letter before sending it to the Secretary of State.
Is notarization required?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
Common mistakes to avoid
- Forgetting to include the filing fee or the necessary documents.
- Not addressing the letter to the correct division within the Secretary of State's office.
- Omitting the request for a filed copy or additional information.
Benefits of using this form online
- Conveniently fill out and download the letter from anywhere.
- Edit the template to suit your specific business needs easily.
- Access reliable templates drafted by licensed attorneys.
What to keep in mind
- The Sample Transmittal Letter is essential for submitting Articles of Organization in Texas.
- Ensure all necessary documents and fees are included with your application.
- Double-check recipient information to avoid delays in processing.
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FAQ
A Transmittal Letter is a business letter and is formatted accordingly, it should include the recipient's address, sender's address, distribution list, a salutation and closing. It typically includes why it should receive the reader's consideration, and what the reader should do with it.
Include heading with the date and recipient's address. Include a heading with your full name and company address, located in the top left corner of the page. Greet the recipient appropriately. Write the letter body. Include a short closing paragraph.
A Transmittal Letter is a business letter and is formatted accordingly, it should include the recipient's address, sender's address, distribution list, a salutation and closing. It typically includes why it should receive the reader's consideration, and what the reader should do with it.
A letter or memo of transmittal conveys the report to the person requesting it, or the primary audience for the report. It provides a context for reading the report. Unlike the report proper, a letter of transmittal may use I and be less formal in tone than the rest of the report.
Letter of Transmittal A report usually includes a covering letter or message to the person who requested it. Basically, the writer says, Please find attached the report you requested. This covering letter or message should be written as a brief formal letter.
A letter of transmittal is a type of short cover letter or business letter that accompanies a document to explain the purpose or importance of it. This letter clarifies correspondence by putting the documents sent into context, to keep confusion at a minimum.
The main purpose of a transmittal is to document the sending of documents, files, or samples.
A transmittal letter is a brief business letter sent along with another type of communication, such as a longer document like a proposal, a response to an inquiry or a payment. It provides a way to let the recipient understands what is being sent, why they received it, and who it is from.
