New Mexico Sample Letter for Unsatisfactory Behavior

• Category: Letters - Nonlegal - Employees
• State: Multi-State
• Control #: US-0114LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form.

Subject: Notice of Unsatisfactory Behavior: Urgent Action Required! [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] Dear [Recipient's Name], RE: NOTICE OF UNSATISFACTORY BEHAVIOR — URGENT ACTION REQUIRED I hope this letter finds you well. I am writing to bring to your attention a matter of utmost importance regarding the unsatisfactory behavior displayed by [Employee's Name], an employee of [Company/Organization Name]. As a concerned stakeholder, I kindly request that immediate action be taken to address this issue in order to maintain the professional integrity and reputation of your establishment. DETAILS OF UNSATISFACTORY BEHAVIOR: 1. Incident(s) Description: Provide a detailed account of the specific instances where the employee's behavior was deemed unsatisfactory. Include dates, times, locations, and any witnesses or supporting evidence available. 2. Impact and Consequences: Highlight the negative consequences resulting from the employee's behavior. Discuss how it has affected the work environment, team morale, productivity, customer satisfaction, or any other relevant areas. 3. Specific Violations: Identify the company policies, code of conduct, or ethical guidelines that have been breached as a result of the employee's behavior. Cite the exact sections or clauses related to the violations. 4. Previous Warnings (if applicable): If the employee has previously received warnings or coaching regarding their behavior, mention these along with any improvement plans that were discussed or implemented. 5. Documentation and Evidence: Enclose any documentation or evidence supporting the claims made in this letter, such as incident reports, witness statements, or performance evaluations. CORRECTIVE ACTIONS REQUESTED: Given the seriousness of the situation, I kindly request that the following steps be taken to address and rectify the unsatisfactory behavior: 1. Investigation: Initiate a thorough and impartial investigation into the reported incidents, ensuring that all parties involved have an opportunity to present their perspectives and provide any additional evidence. 2. Disciplinary Measures: If the allegations are substantiated, impose appropriate disciplinary measures in accordance with your organization's policies and procedures. These may include verbal or written warnings, suspension, termination, or additional corrective actions as deemed necessary. 3. Coaching and Training: Provide the employee with specific opportunities for professional development, coaching, and training to enhance their understanding of the expected behavior and to prevent any recurrence of the unsatisfactory actions. 4. Communication: Notify the employee in writing about the investigation, findings, and any necessary disciplinary actions or improvement plans. Encourage open communication channels between management, the employee, and any affected parties to foster transparency and resolution. Please ensure that all relevant parties are involved in the resolution process, including human resources personnel, supervisors, and potentially legal counsel if needed. REQUEST FOR CONFIDENTIALITY: In order to maintain the privacy and confidentiality of all parties involved, I kindly request that the content of this letter and the following actions remain strictly confidential and only shared on a need-to-know basis within your organization. CONCLUSION: I sincerely believe that prompt and diligent action will help address the unsatisfactory behavior, restore workplace harmony, and uphold your organization's valued principles. I trust in your commitment to maintaining a healthy and productive work environment. If you require any further information or would like to discuss this matter in detail, please contact me promptly at the contact information provided above. Thank you for your immediate attention to this important matter. I look forward to receiving your response within [provide a reasonable time frame for acknowledgment and actions]. Yours sincerely, [Your Name]