This due diligence form entails policies and procedures for the identification, retention, storage, protection and disposal of company records. This Records Retention Policy is intended to ensure that the company's records management policies adhere to customer, legal and business requirements and are conducted in a cost-efficient manner.
Minnesota Records Retention Policy
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US-DD0717
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FAQ
Once recorded information is determined to be a federal record, agencies must then work with NARA to determine whether it is a permanent record, which means it has permanent value and should be maintained in perpetuity by the federal government, or if it is a temporary record, which means the document may be destroyed
Destroying RecordsShred confidential records such as research data, student folders, personnel records, and financial records that have account numbers listed.Recycle records that are not confidential and do not contain personal/financial identifying information.Delete electronic records that are not archival.More items...
For example, if financial records have a retention period of five years, and the records were created during the 1995-1996 fiscal year (July 1, 1995 - June 30, 1996), the five-year retention period begins on July 1, 1996 and ends five years later on July 1, 2001.
How long should I keep employee personnel files? You should keep an employee's personnel files for six years after the employee has left your organisation. The reason for this is that up until six years has passed, the former employee may sue you for breach of contract in the county court.
Records typically fall into four categories: those securing property such as titles or shares; those that mark certain crucial events such as businesses incorporations; those used for assessing operations; and those collected or retained in compliance with government regulation.
Issues covered: Employee files should be retained for the duration of the contract of employment and for a period of 7 years post-termination thereafter.
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained," irrespective of format (paper, electronic, or other).
Many financial records (like VAT records and pension documents) must be kept for at least six years after they're created, keeping both digital and physical copies to help remain compliant.
Specific requirements vary, but records must generally be kept for a period no less than three years. Failure to keep records as required may result in the assessment of monetary penalties under Minnesota law.
This category will include files of secondary importance having reference value for a limited period not exceeding 10 years. In exceptional cases, if the record is required to be retained beyond 10 years it will be upgraded to B Category.
More info
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