Subject: Update: New Policy Implementation — Compliance with Minnesota Labor Laws [Your Company Logo] [Company Name] [Company Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] Dear [Employee's Name], We hope this letter finds you in good health and high spirits. We are writing to inform you about an important update that affects all employees at [Company Name]. As you may be aware, following recent changes in Minnesota labor laws, it has become necessary for us to implement a new policy. Effective [Effective Date], all employees of [Company Name] will be required to comply with the following policy: [Policy Title] 1. Purpose: The purpose of this policy is to ensure that [Company Name] and its employees comply with Minnesota labor laws, fostering a fair working environment while maintaining legal compliance. 2. Policy Details: a) [Provide detailed information about the new policy, including the specific requirements, expectations, and any associated penalties for non-compliance]. b) [If necessary, explain any additional steps or actions to be taken by employees in order to align with the new policy]. 3. Implementation Schedule: a) [Specify the timeline for implementation, including any transitional period]. b) [Clearly communicate the date from which the new policy will be strictly enforced]. 4. Employees' Responsibility: It is essential that all employees familiarize themselves with the details of this policy. By complying, you contribute to the success of [Company Name] and ensure a harmonious work environment. 5. Resources and Support: For any questions or clarifications regarding the policy, please feel free to contact [HR department or specific contact person]. We are here to provide the necessary guidance and assistance. We understand that adjusting to new policies may require some time, and we appreciate your cooperation and understanding during this transition period. The success of this new policy relies on each employee's commitment and adherence to Minnesota labor laws. Thank you for your continued dedication to [Company Name]. We are confident that with your support, we will maintain a compliant and thriving workplace. Sincerely, [Your Name] [Your Title/Position] [Company Name]
Minnesota Sample Letter for Directive - Notify Employees of a New Policy or a Change in an Existing One
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Get to the point immediately by stating the new or changed policy. Explain the reasons for the policy and its benefits for both employees and the company. Employees will respond more positively when they understand the reasons for the policy and if they believe that it protects everyone's best interests.
Explain the policy change in specific, clear language. Explain when the new policy will take effect, the consequences of not following the policy, and any details that the employee or client will need to carry out the change. Thank the client or employee for her time and cooperation.
Get to the point immediately by stating the new or changed policy. Explain the reasons for the policy and its benefits for both employees and the company. Employees will respond more positively when they understand the reasons for the policy and if they believe that it protects everyone's best interests.
Explain the policy change in specific, clear language. Explain when the new policy will take effect, the consequences of not following the policy, and any details that the employee or client will need to carry out the change. Thank the client or employee for her time and cooperation.
How to Write New Policy Email to EmployeesBe clear in what you are writing about the policy change and take all the necessary approvals from management before circulating policy changes.If possible mention the reason why the management has made the change to the previous policy.More items...
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7 Best Practices for Announcing and Managing ChangeFirst of all, Really Understand the Change.Process and Reflect.Think from your team's perspective.Phase in big changes.Communicate the change clearly.Discuss as a team. Discuss one-on-one.Offer support throughout the transition (and ongoing).
Create a useful and timely organizational change announcement using these tips:Consider the audience.Inform interested parties before sending.Revise any operations manuals and contact lists.Draft a memo for review.Send the announcement.New hire announcement.Terminated employee announcement.
How to Communicate Policies and ProceduresInform employees up-front.Ask for feedback.Introduce final product.Ask employees to review employee handbook or policy manual.Provide training where required.Request employee sign-off.
