This is an official form from the Massachusetts Court System, which complies with all applicable laws and statutes. USLF amends and updates these forms as is required by Massachusetts statutes and law.
Massachusetts Request of Interested Party to Access Impounded Medical Information
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State:
Massachusetts
Control #:
MA-MPC-303
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PDF
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FAQ
Records Retention Records for adult patients must be maintained for a minimum of seven years from date of last patient encounter.
Under both state and federal the law, a physician can use and disclose your health information for treatment, payment or health care operations (things like auditing, resolving complaints and evaluating quality of care) without your written permission.
Destroy after one year and after a PTF master record has been created at the data processing center. Destroy master set after one year. 75 years from the last date of activity. Destroy 75 years after last episode of care and/or only after perpetual medical record is destroyed.
In Massachusetts, most institutions and clinics (including staff-model HMOs) must retain medical records for 30 years after the discharge or final treatment of the particular patient.
Please note that only persons served or their personal representative may obtain medical records using the DMH Request to Inspect Form. All other medical record requests should be sent to dmhinfo@dmh.state.ma.us.
Need to be retained? A: The Massachusetts Board of Registration in Medicine (BRM) requires maintenance of physician office (patient) records for seven years from the last patient encounter.
Importantly, while medical records can be destroyed after seven years, basic patient information must be retained for twenty-five (25) years after the last chart entry.
Create your Evergreen Life account. Download the FREE Evergreen Life app here, if you haven't already. Use NHS login. Go to the GP section on the app or website and tap the blue NHS login button to get started. Prove who you are.
You shouldn't generally charge patients if they ask for a copy of their records. Under data protection law, patients have a right of access to their personal data, which includes their medical records. They can ask for a copy of this data by making a subject access request.
