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To fill out a stock certificate, you fill in the name of the shareholder, the name of the corporation, the number of shares represented by the certificate, the date, and possibly an identification number. There is also a space for a corporate officer to sign on behalf of the corporation and to affix the corporate seal.
A share certificate should be signed by two company directors or one director and the company secretary. For companies with a single director and no company secretary, the company director should sign in the presence of a witness who attests to his or her signature.
Understanding Share Certificates Certificate number. Company name and registration number. Shareholder name and address. Number of shares owned. Class of shares. Issue date of shares. Amount paid (or treated as paid) on the shares.
Stock ledgers require the following for every transaction: The number of company shares transferred. The amount paid for the shares. A description of the share type. The names, addresses, and contact information of each shareholder. The updated number of shares for each shareholder.
Once complete, send the notarized certificate to the transfer agent, who will register the stock to you as owner. At that point, you can sell the stock through the transfer agent or via a stockbroker.
If you hold stocks in physical certificate form and want to sell them, you will have to send the certificate to your broker or the company's transfer agent to execute the sale. You probably will need to get your signature guaranteed. Once the brokerage firm has the stock certificates, the sell order can be executed.