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Write a clear and concise letter, signed by all authors, explaining the situation surrounding the manuscript, and the reason(s) for its withdrawal. Often, through the online manuscript submission process, there is a tab or link to directly ?contact the editor?, or you can look up his/her email from the website.
Here is a template for a withdrawal request: Dear Mr. [Editor's Name], I would like to withdraw my manuscript titled X [Title of paper] from further consideration by your journal. ... Please confirm that the withdrawal process is complete. ... Sincerely, X [Your name and contact details]
Do: Write in first-person, professional language. Thank your professional contacts first. Include full names, titles, and roles of professional acknowledgements. Include personal or intangible supporters, like friends, family, or even pets. Mention funding bodies and what they funded.
Articles that have been published shall remain extant, exact and unaltered as far as is possible. However, very occasionally circumstances may arise where an article is published that must later be retracted or even removed. Such actions must not be undertaken lightly and can only occur under exceptional circumstances.
I would like to give thanks to my supervisors, Dr. X and Prof. Y, for their enduring support and much-appreciated advice throughout my dissertation. Without their invaluable guidance, this project would not have been possible.