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There's no need to send the share certificate covering the shares to HMRC and no requirement to send any documents at all to Companies House at this stage.
Once the company or the individual shareholder decides to transfer the shares, they would need The Board's approval, and then they need to fill the share transfer form. With this, the new share certificate is issued, and the shares are transferred.
To complete the stock transfer form the following information is required: Consideration money (i.e. how much is being paid for the shares) Name of Security (e.g. 100 Ordinary Shares in XYZ Limited) Description of Security. Number of shares transferred. Name and address of transferor. Name and address of transferee.
When you have completed the form this must be sent to HMRC to be stamped. You must: send your stock transfer form to HMRC within 30 days of it being signed and dated. pay the Stamp Duty within 30 days of the stock transfer form being signed and dated.
Form J30 Stock Transfer Form - is used for the transfer of fully paid shares, where only one signatory is present as only the transferor is required to sign this form. This is the most widely used form of the two.