Exit Interview Review
What this document covers
The Exit Interview Review form is a valuable tool for employers aiming to understand the reasons behind an employee's voluntary termination. This form collects feedback that can guide improvements in workplace practices, making it distinct from other exit forms that may only focus on logistical details of an employee's departure. By utilizing this form, companies can gather insightful data to enhance employee satisfaction and retention strategies in the future.
Key components of this form
- Employee Name: A designated field to enter the departing employee's name.
- Employee Number: A unique identifier for the employee within the company's system.
- Department/Company: Section to specify which department the employee worked in.
- Job Title: The position held by the employee prior to their termination.
- Termination Date: The official date of the employee's exit from the company.
- Reasons for Leaving: A section for the employee to detail their motivations for resigning.
- Dissatisfaction Experiences: Fields for the employee to articulate any unhappy experiences during their employment.
- Suggestions for Improvement: An area for constructive feedback on how the company can improve.
- Final Comments: A space for any additional remarks, either positive or negative.
Situations where this form applies
This form should be used when an employee voluntarily resigns from their position. It is ideal for employers who wish to conduct exit interviews to gain insights into why staff are leaving. Completing this form helps collect feedback that can inform workplace improvements, which is especially beneficial during times of high turnover or organizational change.
Who should use this form
- Human Resources professionals managing employee departures.
- Managers looking to understand team dynamics and areas for improvement.
- Executives or decision-makers seeking to enhance organizational culture and retention strategies.
- Employers committed to improving their workplace environment through employee feedback.
How to complete this form
- Collect basic information by filling in the employee's name and number.
- Specify the department and location where the employee worked.
- Enter the title of the job held by the departing employee.
- Provide the termination date and ensure it reflects the actual last working day.
- Encourage the employee to detail their reasons for leaving and any suggestions for improvement.
- Have the departing employee sign the form to acknowledge completion.
Is notarization required?
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Failing to collect the employee's signature, which is essential for validation.
- Not encouraging detailed feedback, which may limit the usefulness of the form.
- Overlooking the importance of discussing the completed form with the employee during the exit interview.
Advantages of online completion
- Convenient access: Employees can submit their feedback anytime, reducing barriers to participation.
- Editability: Forms can be easily updated and customized to meet organizational needs.
- Secure storage: Online forms ensure that sensitive employee information is stored safely.
- Time-saving: Streamlined processes save time for HR and management by automating feedback collection.
Main things to remember
- The Exit Interview Review form is essential for understanding the reasons behind employee resignations.
- Collecting feedback helps organizations improve their workplace culture and reduce turnover.
- Accurate and comprehensive completion of the form is crucial for it to be effective.
- Using this form online offers numerous benefits, including convenience and secure data management.
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FAQ
Are you leaving because of a particular manager? Is there something you don't like about the organisational culture? Were you unhappy with the lack of career advancement opportunities?
Include positive elements of your experience at the organization what you liked and appreciated most about the job, your team, and the organization. Just as individuals need to hear positive feedback to know what they should continue doing, so do organizations.
Why are you leaving? What were the best and worst parts of your job? How happy were you with things like salary, benefits, perks, time off, the office environment, etc? How do you feel about your managers or supervisors? How do you feel about the support/training/feedback you received?
This place is 'going downhill/a sinking ship/lost without me So-and-so was mean to me/did something bad/hates it here, too SHOW ME THE MONEY! @%! Never, ever again. You could have made me stay, you know. Nobody likes working here.
If you're asked to participate in an exit interview, you'll likely be asked some version of the following questions: Why are you leaving? What were the best and worst parts of your job? How happy were you with things like salary, benefits, perks, time off, the office environment, etc?
The honesty you display in your exit interview is not all about altruism. Boomerangs employees that leave a company only to end up coming back do happen. Nobody expects to boomerang. But if it does happen, it's better to land at a company that has been improved by your exit interview advice.
Exit interviews conducted in person are more effective because they allow for a direct, two-way conversation. In other words, the interviewer will be able to read an employee's body language and ask follow up questions in order to get the most out of these interviews.
