Extended Exit Interview Questionnaire
What this document covers
The Extended Exit Interview Questionnaire is a comprehensive tool designed for employers to gain deeper insights into the reasons for an employee's voluntary termination. Unlike standard exit interviews, this form combines essay questions with rating scales for various company policies, providing valuable feedback that can help improve workplace conditions and retain talent in the future.
Form components explained
- Personal information fields: Collects the former employee's name, job title, hire date, and termination date.
- Reason for leaving: Multiple-choice section allowing the employee to check all applicable reasons for their departure.
- Satisfaction ratings: A scale from 1 to 10 for former employees to rate their satisfaction with training, supervision, working conditions, and company benefits.
- Open-ended feedback: Sections for employees to provide descriptive feedback on what they liked best and least about their job.
- Future improvements: Questions targeting how the company can enhance its environment to attract and retain talent.
When to use this document
This form should be used when an employee voluntarily decides to leave the company. It serves as a means to collect constructive feedback that can guide improvement initiatives, enhance employee satisfaction, and address policy areas where the company may be lacking. Utilizing this questionnaire during the offboarding process can help identify systemic issues and enhance the overall work environment.
Intended users of this form
This form is intended for:
- HR departments and employers looking to gather valuable insights from departing employees.
- Organizations committed to improving their workplace culture and employee retention strategies.
- Management teams interested in understanding employee perspectives and grievances related to their job roles and company policies.
Instructions for completing this form
- Enter the former employee's personal information, including their name, job title, hire date, and termination date.
- Indicate the reason(s) for leaving by checking the appropriate boxes provided.
- Rate satisfaction with various aspects of employment on a scale of 1 to 10, using the provided scale for clarity.
- Provide descriptive feedback in the open-ended sections, including what the employee liked and disliked about the job.
- Optionally, share contact information if the former employee is willing to discuss their feedback further.
Notarization requirements for this form
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Not filling out all sections fully, especially the open-ended feedback areas.
- Failing to indicate multiple reasons for leaving which limits the insights for the company.
- Rushing through satisfaction ratings without considering each aspect thoroughly.
Advantages of online completion
- Easy accessibility for both employers and employees, allowing for remote completion.
- Editable format that permits adjustments and updates to be made based on company needs.
- Secure storage and organized filing, ensuring that employee data remains confidential.
Legal use & context
- The extended exit interview serves as a tool for employers to assess employee retention issues and improve workplace practices.
- Responses in this questionnaire can provide actionable insights while protecting employee anonymity.
- This form is not a legally binding document but serves as an important feedback mechanism.
Quick recap
- The Extended Exit Interview Questionnaire is essential for understanding why employees leave.
- It provides a structured way to collect actionable feedback.
- Proper completion can significantly enhance workplace satisfaction and employee retention strategies.
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FAQ
Most exit interviews are conducted long after an employee has disengaged. Recommendations about the optimal length of an EI vary. Some executives believe it should be kept to an hour, with the option of continuing should the conversation merit it. Others recommend up to 90 minutes.
Understand why people leave your organization. Increase managers' accountability for employee retention. Collect actionable data for increasing retention and organizational effectiveness. Identify and monitor any illegal or unethical practices. Promote goodwill in the workforce.
Basically, the exit interview has three purposes: to learn where the company can improve itself, to make sure employees leave feeling good about their service and, in some cases, to encourage the employee to stay under new circumstances, Diamond says.
Exit interviews can be a great tool to help you improve your organisation, reduce staff turnover and increase productivity. But not all companies conduct exit interviews and those that do often don't do it properly.
This place is 'going downhill/a sinking ship/lost without me So-and-so was mean to me/did something bad/hates it here, too SHOW ME THE MONEY! @%! Never, ever again. You could have made me stay, you know. Nobody likes working here.
1) Why Did You Start Looking For Another Job? 2) Why Are You Leaving? 3) What Does Your New Position Offer That Influenced Your Decision To Leave? 4) What Could We Have Done Better? 5) Would You Ever Consider Returning To This Company?
Are you leaving because of a particular manager? Is there something you don't like about the organisational culture? Were you unhappy with the lack of career advancement opportunities?
Choose The Right Interview Format. Know What Questions To Ask. Know What Questions To Avoid. Share The Feedback. Keep The Interview Short And Simple. Communicate The Value Of Feedback To The Departing Employee. Use Survey Tools.
Why did you begin looking for a new job? What ultimately led you to accept the new position? Did you feel that you were equipped to do your job well? How would you describe the culture of our company? Can you provide more information, such as specific examples?
