Extended Exit Interview Questionnaire
What this document covers
The Extended Exit Interview Questionnaire is a comprehensive form designed for employers to gather valuable feedback from employees who voluntarily terminate their employment. This questionnaire helps employers understand the reasons behind an employee's decision to leave and gather insights on various company policies and work conditions. Unlike standard exit interviews, this extended version includes essay questions and rating scales to capture nuanced responses and facilitate meaningful discussions around employee satisfaction and organizational improvement.
Form components explained
- Personal information fields: Collects the employee's name, contact details, and dates of employment.
- Reasons for leaving: A checklist of common reasons for termination allowing multiple selections.
- Rating sections: Uses a scale from 1 to 10 for employees to rate their satisfaction in various categories.
- Open-ended questions: Provides space for employees to elaborate on their experiences, such as what they liked best and least about the company.
- Future feedback: An option for employees to share their current job situation and salary expectations.
When to use this document
This form is useful when an employee has decided to leave voluntarily and the employer wants to understand the underlying reasons and gather constructive feedback for future improvements. It can be particularly beneficial during periods of high turnover, organizational changes, or when there is an initiative to enhance workplace satisfaction and retention.
Intended users of this form
- Employers or HR professionals seeking to gather exit feedback from departing employees.
- Organizations aiming to understand employee turnover trends and improve workplace conditions.
- Companies that prioritize employee engagement and are looking for insights to enhance retention strategies.
Instructions for completing this form
- Enter the employee's personal information, including their name and contact details.
- Specify the termination date and hire date for accuracy.
- Select any applicable reasons for leaving the company from the provided checklist.
- Rate the employee's satisfaction with aspects such as training, supervision, and working conditions, using a scale from 1 to 10.
- Encourage the employee to provide written feedback for questions about their experiences.
- Optionally, ask for their current job title and salary to understand market conditions.
Is notarization required?
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Not ensuring all fields are completed, especially open-ended questions that capture valuable feedback.
- Failing to clarify the importance of honesty to the departing employee, which may result in less insightful answers.
- Neglecting to follow up on key feedback received from the questionnaire, missing an opportunity for improvement.
Why use this form online
- Convenient access: Easily downloadable and shareable among HR staff.
- Editable: Employers can customize the form according to specific needs and company policies.
- Reliable: Created and verified by licensed attorneys to ensure compliance with legal standards.
Legal use & context
- The extended exit interview serves as a tool for employers to assess employee retention issues and improve workplace practices.
- Responses in this questionnaire can provide actionable insights while protecting employee anonymity.
- This form is not a legally binding document but serves as an important feedback mechanism.
Quick recap
- The Extended Exit Interview Questionnaire is essential for understanding why employees leave.
- It provides a structured way to collect actionable feedback.
- Proper completion can significantly enhance workplace satisfaction and employee retention strategies.
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FAQ
Most exit interviews are conducted long after an employee has disengaged. Recommendations about the optimal length of an EI vary. Some executives believe it should be kept to an hour, with the option of continuing should the conversation merit it. Others recommend up to 90 minutes.
Understand why people leave your organization. Increase managers' accountability for employee retention. Collect actionable data for increasing retention and organizational effectiveness. Identify and monitor any illegal or unethical practices. Promote goodwill in the workforce.
Basically, the exit interview has three purposes: to learn where the company can improve itself, to make sure employees leave feeling good about their service and, in some cases, to encourage the employee to stay under new circumstances, Diamond says.
Exit interviews can be a great tool to help you improve your organisation, reduce staff turnover and increase productivity. But not all companies conduct exit interviews and those that do often don't do it properly.
This place is 'going downhill/a sinking ship/lost without me So-and-so was mean to me/did something bad/hates it here, too SHOW ME THE MONEY! @%! Never, ever again. You could have made me stay, you know. Nobody likes working here.
1) Why Did You Start Looking For Another Job? 2) Why Are You Leaving? 3) What Does Your New Position Offer That Influenced Your Decision To Leave? 4) What Could We Have Done Better? 5) Would You Ever Consider Returning To This Company?
Are you leaving because of a particular manager? Is there something you don't like about the organisational culture? Were you unhappy with the lack of career advancement opportunities?
Choose The Right Interview Format. Know What Questions To Ask. Know What Questions To Avoid. Share The Feedback. Keep The Interview Short And Simple. Communicate The Value Of Feedback To The Departing Employee. Use Survey Tools.
Why did you begin looking for a new job? What ultimately led you to accept the new position? Did you feel that you were equipped to do your job well? How would you describe the culture of our company? Can you provide more information, such as specific examples?