Exit Interview Questionnaire
About this form
The exit interview questionnaire is a document used by organizations to gather feedback from employees who are leaving the company. This form serves as a tool to identify the strengths and weaknesses of the workplace from the departing employee's perspective. Unlike regular employee satisfaction surveys, exit interviews provide direct insights into the reasons behind employee turnover and suggest areas for improvement within the organization.
Key parts of this document
- Employee and supervisor information: Collect basic details about the employee and their role.
- Reason for leaving: Multiple choice options to understand the employee's departure motivation.
- Rating scales: Assess various aspects of the workplace environment, including policies, employee treatment, and career advancement opportunities.
- Feedback sections: Open-ended questions for personal thoughts on job satisfaction and suggestions for improvement.
- Signature lines: Acknowledge completion and agreement from both the employee and company representative.
When to use this form
This form should be used when an employee voluntarily resigns or is terminated from their position. Conducting an exit interview with this questionnaire enables companies to uncover crucial information related to employee experiences and organizational culture. It is particularly useful when you want to identify trends in employee departures or assess the effectiveness of HR policies and practices.
Who should use this form
- Human resources professionals involved in employee offboarding.
- Managers and supervisors seeking to understand turnover in their teams.
- Organizational leaders aiming to improve workplace culture and retention rates.
- Any company looking to implement structured exit interviews for better insights.
Instructions for completing this form
- Fill in the employee's name, supervisor's name, department, job title, hire date, and termination date at the top.
- Select all applicable reasons for leaving in the designated section.
- Rate various workplace aspects using the provided scales to gauge employee satisfaction.
- Provide detailed comments in the open-ended sections to capture specific feedback.
- Have both the employee and a company representative sign and date the form for documentation purposes.
Notarization guidance
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Typical mistakes to avoid
- Failing to gather honest feedback by not ensuring confidentiality.
- Overlooking to analyze the compiled data for trends and actionable insights.
- Not providing enough time or a comfortable setting for the departing employee to respond thoughtfully.
Benefits of using this form online
- Convenient access for both employees and HR personnel, ensuring timely feedback collection.
- Editability allows customization for specific organizational needs.
- Reliable documentation for record-keeping and future reference.
Summary of main points
- The exit interview questionnaire is essential for gathering meaningful feedback to enhance workplace culture.
- Utilizing this form helps identify underlying causes of employee turnover.
- Structured feedback can lead to actionable changes that improve employee retention and satisfaction.
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FAQ
Do take the interview seriously. When attending this interview, you are still part of that organization. Do give constructive feedback. Do write notes before. Do remain professional at all times. Do say thank you.
Explain the purpose of the exit interview to the leaving employee right at the beginning of the interview. State clearly that you conduct these interviews in order to make positive changes and improve your company culture. Ask for their help and highlight how much you'd value their honesty and constructive feedback.
Choose your interview format. Giving your departing employees a questionnaire to fill out could be less time-consuming and help avoid some uncomfortable discussions. Choose your interviewer. The person who's most familiar with your employee's work is their direct supervisor. Decide what to ask. Decide what not to ask.
Why are you leaving? What were the best and worst parts of your job? How happy were you with things like salary, benefits, perks, time off, the office environment, etc? How do you feel about your managers or supervisors? How do you feel about the support/training/feedback you received?
Understand why people leave your organization. Increase managers' accountability for employee retention. Collect actionable data for increasing retention and organizational effectiveness. Identify and monitor any illegal or unethical practices. Promote goodwill in the workforce.
This place is 'going downhill/a sinking ship/lost without me So-and-so was mean to me/did something bad/hates it here, too SHOW ME THE MONEY! @%! Never, ever again. You could have made me stay, you know. Nobody likes working here.
Why did you begin looking for a new job? What ultimately led you to accept the new position? Did you feel that you were equipped to do your job well? How would you describe the culture of our company? Can you provide more information, such as specific examples? What could have been done for you to remain employed here?
