Employee Termination Statement
Understanding this form
The Employee Termination Statement is a legal document that former employees complete to confirm the return of company property upon their departure from the employer. This form serves as a certification that the individual has returned all original and copied materials, including computer programs, confidential information, and company equipment. It differs from other termination documents in that it emphasizes the return of tangible assets and proprietary information, ensuring protection for the employer against potential misuse of sensitive resources.
Key parts of this document
- Employee identification: Space for the former employee's name and employerâs name.
- Certification of return: A declaration that all company property has been returned.
- Details of returned materials: Sections specifying the types of items returned, such as computer programs, confidential information, and equipment.
- Signature and date: Areas for the employee to sign and date the statement, confirming its authenticity.
Common use cases
This form is used when an employee leaves a company, regardless of the reason for termination. It is particularly important in situations where securing company assets and confidential information is essential. Businesses should implement this form to formalize the employee's acknowledgment of returning all company property and to protect against any future claims of retention of sensitive information.
Who this form is for
Use this form if:
- You are a former employee concluding your employment with a company.
- You represent an employer who needs documentation of asset returns from departing employees.
- You wish to establish a clear record of returned company property for legal protection and accountability.
How to prepare this document
- Identify the parties: Fill in the names of the former employee and the employer.
- Detail the returned items: Clearly specify each type of item returned, including computer programs and confidential information.
- Certify the return: Check or confirm the statements to ensure all items have been returned.
- Sign and date: The employee must provide their signature and the date to certify the information is accurate.
Does this document require notarization?
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to include all types of returned items in the certification.
- Leaving the form unsigned or undated.
- Inaccurate identification of the employer or employee, leading to confusion or legal issues.
Benefits of using this form online
- Easy access: Download the form instantly without the need for physical paperwork.
- Editability: Modify fields to suit specific needs before printing.
- Secure storage: Maintain a digital copy for your records, ensuring better organization and accessibility.
Quick recap
- The Employee Termination Statement ensures that former employees return all company property.
- It protects employers against data breaches and enables clear documentation of returned items.
- Completing this form correctly helps prevent potential legal disputes between the employer and employee.
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FAQ
Dear ABC, We regret to inform you that your employment with (add company name) shall officially get terminated on (add date). The reason for termination of employment and the details of your severance benefit and compensation are mentioned in the attached document. The decision is final and irrevocable.
Make sure you are firing for a legitimate reason. Keep records of the employee's performance. Give the employee the bad news in a private setting. Don't be alone when you break the news.
Write in a polite tone about your decision to cancel the contract. Mention in brief about the reason for your cancellation. Inform your decision to cancel the contract. Provide the necessary details to the reader to identify the right contract. If you are happy with the services provided to you, appreciate them.
If the employee wants to vent or express unhappiness, you can simply say, "I understand you feel that way, but the decision is final." And, particularly if you didn't make the termination decision, resist any temptation to distance yourself from the situation.
1Be Clear With The Employee. My business partner and I were in a pinch and needed some clerical help, so we called a nearby high school to send someone over.2Don't Humiliate The Employee.3Make Sure Your Actions Are Legal.4Leave The Element Of Surprise Out.5Tell Your Employees.
Keep it simple, straightforward and to the point. State clearly that you are canceling your contract and include a simple reason why. If you owe any money on the account, request a final bill or enclose the payment.
1This is really hard for me.2I'm not sure how to say this.3We've decided to let you go.4We've decided to go in a different direction.5We'll work out the details later.6Compared to Susan, your performance is subpar.What Not to Say When Firing an Employee Termination Script - Gusto\ngusto.com > blog > people-management > firing-employee-script
Get right to the point. Skip the small talk. Break the bad news. State the reason for the termination in one or two short sentences and then tell the person directly that he or she has been terminated. Listen to what the employee has to say. Cover everything essential. Wrap it up graciously.
When writting a Letter of Cancelation of Contract try to keep the tone professional and to the point. Give an example of why you are canceling the contract specifically. Always state when you would like the service to end as well as not to automatically renew any annual contracts.
