Washington Workers' Compensation Record Keeping and Reporting Guides are resources provided by the Washington State Department of Labor & Industries (L&I) to help employers comply with Washington State Workers' Compensation laws. These guides provide employers with information on the requirements and procedures for maintaining and filing workers' compensation records, as well as how to report workplace injuries and illnesses. The guides cover topics such as record keeping requirements, reporting requirements, payroll, employee classifications, and other important information. There are three types of Washington Workers' Compensation Record Keeping and Reporting Guides: the Basic Guide, the Advanced Guide, and the Self-Insured Guide. The Basic Guide provides an overview of the basic record keeping and reporting requirements, and is intended for employers who are new to workers' compensation. The Advanced Guide provides a more in-depth look at the record keeping and reporting requirements, and is recommended for employers who have more experience with workers' compensation. The Self-Insured Guide provides information specifically for employers who are self-insured.
Washington Workers' Compensation Record Keeping and Reporting Guides
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FAQ
Basic records include: Business expenses. Sales records. Accounts receivable. Accounts payable. Customer list. Vendors. Employee information. Tax documents.
If they clock out 7 minutes before the end of their shift, they must be paid to the end of that shift; if they clock out 8 minutes prior to the end of their shift, their payment may stop at the nearest quarter-hour.
The FLSA requires that records must be kept by an employer for at least three years. Records used to compute pay should be kept for two years. (This includes time cards, work and time schedules, and records of additions to or reductions from wages.)
EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.
Washington State law requires employers to keep employees' payroll records for at least three years. Employees have the right to request copies of these records at any reasonable time. The employer can keep the records in either an electronic and/or written format.
The principles of good records management Authentic. It must be possible to prove that records are what they purport to be and who created them, by keeping a record of their management through time.Accurate.Accessible.Complete.Comprehensive.Compliant.Effective.Secure.
Records To Be Kept By Employers Employee's full name and social security number. Address, including zip code. Birth date, if younger than 19. Sex and occupation. Time and day of week when employee's workweek begins. Hours worked each day. Total hours worked each workweek.
Washington State Form F212-055-000 - Quarterly Report for Industrial Insurance - CFS Tax Software, Inc.