Virginia Checklist — Vendor and Supplier File is an essential document used by businesses operating in the state of Virginia to establish and maintain a comprehensive record of their vendors and suppliers. This checklist serves as a guideline to ensure that all necessary documents and information pertaining to vendors and suppliers are collected, verified, and organized efficiently. The Virginia Checklist — Vendor and Supplier File includes a thorough checklist of key items and information that need to be gathered and maintained for each vendor and supplier. This includes but is not limited to: 1. Vendor and Supplier Information: — Company name, address, and contact details — Federal Employer Identification Number (VEIN) — Type of business entity (corporation, LLC, sole proprietorship) — Datestablishmenten— - Ownership structure and percentage of ownership (if applicable) 2. Legal and Regulatory Compliance: — Business license and permit— - Certificates of Good Standing — W-9 or W-8BEN forms for tax purpose— - Compliance with relevant state and federal laws (e.g., employment laws, anti-discrimination laws) 3. Financial Information: — Bank account details for payment processing — DUNS number (if applicable— - Trade references — Financial statements and audits (if available) 4. Insurance and Liability Coverage: — General liabilitinsurancenc— - Workers' compensation insurance — Professional liability insurance (if applicable) — Certificates of insurance 5. Contracts and Agreements: — Copy of the vendor or supplier agreement — Service level agreements (SLAs) or performance metrics — Non-disclosure agreements (NDAs— - Any other relevant contracts or agreements 6. Quality Control and Compliance: — Quality assurance planprocessesse— - Compliance with industry standards (ISO, OSHA, etc.) — Certifications or accreditations specific to the industry 7. Previous Performance and References: — Feedback and performance evaluations from previous clients or customers — Reference checks with other businesses that have worked with the vendor or supplier Types of Virginia Checklist — Vendor and Supplier Files may vary depending on the industry and specific requirements of individual businesses. Some common variations include: 1. Construction Industry Checklist: — Additional documentation related to licensing, certifications, and safety regulations specific to construction projects, such as permits and inspections. 2. Healthcare Industry Checklist: — Compliance with regulations from healthcare regulatory bodies (e.g., HIPAA, HITCH) — Proof of specialized certifications or accreditations for healthcare suppliers (e.g., ISO 13485 for medical devices) 3. IT and Technology Industry Checklist: — Protection of intellectual property rights (non-disclosure agreements, patents) — Cybersecurity and data protection measures In conclusion, the Virginia Checklist — Vendor and Supplier File is a vital tool for businesses operating in Virginia to ensure organizations comply with legal regulations, manage vendor relationships effectively, and maintain a streamlined procurement process. The checklist encompasses various aspects, including legal compliance, financial information, insurance coverage, contracts, quality control, and performance evaluations for vendors and suppliers. Businesses in various industries may require specific variations of this checklist to meet industry-specific standards and regulations.
Virginia Checklist - Vendor and Supplier File
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How to fill out Checklist - Vendor And Supplier File?
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EVA Customer Care. 1-866-289-7367.
To do business with the Virginia Department of Transportation, vendors must register by completing the vendor registration through eVA, Virginia's total e-procurement solution at , or by calling 866-289-7367 for assistance.
We have structured vendor registration/approval procedure for prospective vendors....Vendor Registration PolicyValidity of their ISO and other requisite certificate.Financial capability.Supply performance in last 3 years.Shop survey by TOYO India.Vendor's reputation in the market.
This web-based vendor registration and purchasing system allows state agencies, colleges, universities, and many local governments to conduct all purchasing and sourcing activities for goods and services for their agency through this system.
EVA stands for Electronic Virginia and is an electronic marketplace for buyers and sellers. It is the Virginia state electronic procurement system, and works via the internet. All Virginia state agencies and many local governments use eVA to find vendors and place orders.
EVA is the Internet-based procurement system used by state agencies and institutions. The information submitted on the registration will be used in determining the types of materials, equipment, supplies, or services for which the vendor will receive solicitations.
Vendor registration is the process of collecting key information from outside suppliers of goods and services and entering that information into a system to manage the relationship.
Q: How does a vendor get registered in eVA? A: eVA registration information can be found at or contact eVA Customer Care at 866-289-7367/804-371-2525, or email at eVACustomerCare@dgs.virginia.gov .
