General - Resolution Form - Corporate Resolutions
What this document covers
The General - Resolution Form - Corporate Resolutions is a legal document that allows a corporation to formally record decisions made by its board of directors or shareholders. This form is distinct from other corporate forms because it specifically captures the resolutions and actions approved during meetings, ensuring that important decisions are documented for legal and operational purposes.
What’s included in this form
- Corporate name and type: Identification of the corporation undertaking the resolution.
- Substance of the resolution: Clear description of the action or decision being approved.
- Date of the meeting: Specific date when the resolution was adopted.
- Signatures: Required signatures of the directors and/or shareholders involved in the decision.
- Certificate of the Secretary: Confirmation that the resolution record is true and accurate.
Common use cases
This form should be used when a corporation needs to officially document decisions made during a board of directors or shareholders meeting. It is particularly useful for approving significant actions such as mergers, changes in corporate structure, or amendments to company policies. The resolution ensures that all legal requirements are met and provides a written record for future reference.
Who this form is for
- Corporation's board of directors who need to document their resolutions.
- Shareholders wishing to formalize decisions made during meetings.
- Corporate secretaries responsible for maintaining accurate corporate records.
How to prepare this document
- Identify the corporation's name and legal status at the top of the form.
- Clearly state the substance of the resolution or action to be approved.
- Enter the date of the meeting where the resolution was adopted.
- Gather signatures from the directors and/or shareholders who voted on the resolution.
- Complete the Certificate of Secretary section, including the Secretary's name, title, and date.
Notarization guidance
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to include a complete description of the resolution being adopted.
- Not obtaining all necessary signatures from directors or shareholders.
- Omitting the date of the meeting from the form.
- Neglecting to verify that the Secretary's certification accurately reflects the resolution.
Advantages of online completion
- Convenience: Easily download and fill out the form at your own pace.
- Editability: Make changes as needed before finalizing the resolution.
- Reliability: Ensure that you have access to professionally drafted legal forms created by licensed attorneys.
Key takeaways
- The General - Resolution Form is essential for documenting corporate decisions legally.
- Proper completion and filing help maintain corporate compliance.
- Utilizing online forms streamlines the process, offering convenience and reliability.
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FAQ
The General - Resolution Form - Corporate Resolutions is a standard document used by corporations to formally record decisions approved by the board of directors or shareholders. It captures the resolutions and actions adopted during meetings, creating a written, legally useful record for governance and ongoing corporate maintenance, including mergers, structural changes, or policy amendments.
A General - Resolution Form - Corporate Resolutions includes the corporate name and type, the substance of the resolution, the date of the meeting, signatures of the directors and/or shareholders, and a Certificate of the Secretary certifying that the record is true and accurate.
This form is designed for corporations. LLCs generally use different forms or governance documents to authorize actions. If you operate an LLC, consult a licensed attorney to determine the correct form or resolution process for your entity.
An example would name the corporation, describe the action being approved (the resolution’s substance), note the meeting date, include the signatures of the approving directors or shareholders, and append a secretary’s certificate confirming the record is accurate.
To fill out the form, enter the corporate name and type, describe the action in the substance field, record the meeting date, obtain the required signatures, and include the Secretary’s certificate. Ensure all details reflect what was decided and that authorized individuals sign.
The General form is a standard, broad template designed to record a range of board or shareholder resolutions. A specialized form would be tailored to a specific action (for example, a merger). This form covers the essential elements—name, substance, date, signatures, and secretary certificate—without action-specific fields.
